Duties & Responsibilities
Receive and verify all invoices on Retail and consolidate monthly purchase reports for approximately 90 units.
Capture and process supplier invoices accurately and ensure compliance with company policies.
Prepare and submit quotations to customers and process purchase orders.
Generate and submit client invoices, update statements, and follow up on outstanding payments.
Maintain accurate records of all financial transactions and ensure proper filing for audit purposes.
Reconcile supplier statements and resolve discrepancies promptly.
Assist with month-end closing activities, including accruals and reporting.
Monitor and track purchase orders and deliveries to ensure timely processing.
Liaise with internal teams and suppliers to resolve invoice or payment queries.
Prepare and distribute financial reports to management as required.
Support budgeting and forecasting processes by providing relevant data.
Ensure compliance with financial controls and company procedures.
Provide administrative support to the finance team, including data entry and document management.
Assist with system updates and troubleshooting for finance-related platforms (Excel, Source & Retail, Pragma, Coupa).
Respond to client and supplier queries professionally and within agreed timelines.
Skills and Competencies
Strong Excel skills and familiarity with Source & Retail, Pragma, and Coupa.
Understanding of financial processes and reporting.
Excellent attention to detail and organisational skills.
Ability to plan, prioritise, and meet deadlines under pressure.
Effective communication and problem-solving abilities.
Integrity, accountability, and adaptability in a fast-paced environment.
1 - 2 years' experience in finance administration or a similar role.
Qualifications
Matric
Financial or administrative qualification (advantageous)
Proven experience in finance administration.
Closing Date
2026/01/15