Finance and Compliance Associate

Job Summary We seek a diligent, organised, and detail-oriented Finance and Compliance Associate to support the effective management of the organisation's financial resources and ensure compliance with organisational policies, donor requirements, and applicable financial regulations. The successful candidate will support financial record-keeping, transaction processing, budget monitoring, financial reporting, documentation, and compliance checks. The role requires a high level of integrity, accuracy, confidentiality, and commitment to accountability and transparency in the management of organisational and project funds. Key Responsibilities Support the preparation, processing, and documentation of financial transactions in line with approved procedures. Maintain accurate and up-to-date financial records, including payment vouchers, receipts, invoices, and supporting documents. Assist with bank reconciliations, cashbook updates, and the maintenance of financial files. Ensure that all expenditures are properly authorised, adequately supported, and correctly coded to the relevant budget lines and projects. Support the preparation and review of project and organisational budgets. Monitor expenditure against approved budgets and flag variances, unusual transactions, or potential overspending. Assist in preparing periodic financial reports for management and donors. Support the tracking of advances, retirements, and outstanding financial obligations. Ensure that financial transactions comply with organisational financial policies, donor guidelines, and approved budget provisions. Review payment requests and supporting documentation for completeness, accuracy, and appropriate authorisation. Support compliance with procurement, travel, activity expenditure, and financial documentation procedures. Assist with internal and external audits by retrieving records, organising supporting documents, and following up on audit recommendations. Identify and promptly report potential financial irregularities or control weaknesses through appropriate organisational channels. Maintain an organised filing system for both electronic and physical financial records. Support the preparation of payment schedules and other routine financial documents. Work collaboratively with programme and administrative teams to ensure timely processing of approved activities and payments. Perform other finance-related duties assigned by the supervisor. Qualifications and Experience OND with distinction in Accounting, Finance, or a related field. At least two (2) years of relevant experience in organisational finance, preferably within an NGO, civil society organisation, or donor-funded project. Demonstrable understanding of basic accounting principles, financial documentation, budget monitoring, and internal controls. Proficiency in Microsoft Excel and other Microsoft Office applications. Strong attention to detail and the ability to maintain accurate, complete, and well-organised financial records. Essential Competencies and Attributes: The ideal candidate should demonstrate: High integrity, honesty, and respect for confidentiality. Strong numerical, analytical, and organisational skills. Accuracy in financial documentation and transaction processing. Ability to identify discrepancies and follow established financial procedures. Good written and verbal communication skills. Ability to manage competing priorities and meet deadlines. A proactive approach to problem-solving and teamwork. Commitment to accountability, transparency, and responsible stewardship of organisational resources.