KEY AREAS OF ACCOUNTABILITY:
Regional Office
Perform invoice reconciliation and ensure all invoices are properly checked for completeness, accuracy, budget codes etc.
Prepare payment runs for review and approval in TM5. Ensure Tm5 payments are approved by the bank signatories in due course.
Provide payment support services for the procurement CO medical supplies (outside ProSave). Review all medical supplies purchase packs to ensure completeness
Prepare and post vouchers for the purchases of medical supplies.
Prepare bank payment upload files including payroll for the bank signatories' approval
Process travel advances and TER reports
Process hosting fees charges for the staff hosted by the ESA RO to CO and Members* • Post bank entries
As a member of the Finance Team, assist in meeting its responsibilities in the following areas: a. Inductions
Audit preparation - tracing documentation
Review documents and ensure completeness.
Ensure internal controls are maintained within the programme.
Provide information and other support to Programme staff
QUALIFICATIONS AND EXPERIENCE
Undergraduate degree in accounting/finance or equivalent.
2 years of experience in an accounting/finance role. Not-for-profit organisation preferred.
Computer fluency; highly competent using Microsoft Excel and other MS applications.
Familiarity with computerised accounting systems - AGRESSO Preferred.
Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
Proven ability to handle a workload and multi-task in order to meet deadlines.
The highest level of integrity and commitment to preventing corruption.
Strong interpersonal skills and ability to interact with all departments.