JOB SUMMARY:
This role is responsible for managing the business operating and capital expenditure budget with adequate collaboration and finance business partnering with all relevant stakeholders, responsible for end-to-end payable process, control business outstanding payment and aging analysis, Management of Client Fund and ensuring accurate and timely settlement of invoices/expense claims and maintaining positive stakeholders relationship for all shared business services, supports financial operations and maintaining compliance with accounting standards, responsible for operating cost budget, cost control with periodic operating cost performance analysis tracking reports to cost functional units.
KEY RESPONSIBILITIES:
Operating and Capital Expenditure Management:
Responsible for the firms Operating and capital expenditure planning, management and control in line with established firm's policy and set expenditure limits.
Responsible for periodic operating cost trend analysis tracking vs budget in support decision reports to all functional cost units head and all relevant stakeholders.
Client Fund Management:
Ensure proper management, booking and reconciliation of client fund to established accurately and timely the fund balance due to and due from the firm's clients on a timely basis.
Ensuring proper balance sheet and general ledger representation of all client funds with proper matching with the client fund bank account balances.
Budgeting and Planning:
Responsible for Operating cost budget and operating cost actual vs budget performance analysis
Assist in the development and implementation of budget cost procedures and compliance.
Month-End Closing, Business and Client Expense Ledger Posting, Review and Balance Sheet Matching:
Assist in the month-end closing process, including reconciliations and accruals related to accounts payable, accurate and timely general ledger and all business expenditure posting in aligned matching with bank reconciliation open items on real time and periodic basis.
Prepare monthly Opex reports, and expense trend analysis against budget as part of Management Report.
Fixed Asset:
Maintain and update the fixed asset register, ensuring accurate classification, valuation, and tracking of assets.
Record acquisitions, transfers, and disposals of fixed assets in accordance with company policies and accounting standards.
Calculate and post monthly depreciation and amortization entries.
Invoice Processing, Due Payment Schedule and Cashflow Planning:
Receive, review and process invoices, ensuring accuracy and adherence to company policies.
Verify supporting documents and obtain necessary approvals for payment.
Prepare and Process payments and ensure necessary payment approval in line with the firm's policy.
Manage payment schedules and due payments priority planning with treasury to ensure effective cashflow planning.
Vendor Management:
Maintain positive relationships with vendors and respond to inquiries regarding payment status.
Resolve issues and discrepancies with vendors to ensure smooth payment processes.
Employees Expense Request and Client fund Management:
Process employee expense requests in compliance with the firm's policy and support documentation.
Responsible for client fund management and client reconciliation reports from time to time.
Fulfilling Other Responsibilities as Delegated or Assigned:
Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the organization.
EDUCATIONAL QUALIFICATION:
Bachelor's degree in accounting, finance, or a related field,
Compulsory ACA/ACCA Membership.
SKILLS / KNOWLEDGE REQUIREMENTS:
Minimum of Five (5) years cognizant experience in General Finance especially account payable, budgeting and cost control function with at least two (2) years in managerial, and or direct report's supervisory role
Strong understanding of accounting standards and principles, payable processes and cost control and budgeting Metrics
Effective Leadership skills and strong ability to manage a Team.
Effective written and verbal communication skills to liaise with vendors and internal stakeholders.
Proficient in using accounting software and Microsoft Office Suite.
Familiarity with legal-specific accounting software is advantageous.
Strong organizational and time-management skills to handle multiple tasks and meet deadlines.
Ability to identify and resolve issues related to business operating and capital expenditure execution issues.
High ethical standards and integrity in handling confidential financial information.
Ability to work collaboratively with other members of the finance team and cross-functional departments.