Finance Officer - Accounts Payable at Tibu Health

Tasks

Accounts Payable Processing and Reconciliation


Obtain, review, and verify supplier bills and supporting documentation for accuracy and completeness.
Record supplier bills weekly in QuickBooks.
File and link ETR invoices correctly across payment and filing systems.
Log approved but unpaid invoices in the payments projections tracker.
Record provisions for recurring expenses.
Post the prior week's supplier payments into QuickBooks.
Reconcile the Accounts Payable ledger regularly for completeness and accuracy.
Maintain an accurate aging schedule of payables and flag overdue or disputed items.


Invoicing (Coverage Support)


Provide invoicing coverage for client invoices when other team members are unavailable.
Ensure invoices align with approved price lists and system records.


Weekly Payments Processing


Maintain and update the payment sheet with complete supporting documentation.
Validate invoiced amounts and payment accuracy before processing.
Share the weekly payments tracker with the Finance Manager (or designated approver) for approval within agreed timelines.
Collate all payments scheduled for the weekly run, including procurement requisitions.
Capture and consolidate payment projections received from other departments.
Collate and prepare clinic partner payouts for processing every Friday.
Execute approved payments and confirm remittance with suppliers/partners.


Petty Cash Management


Record petty cash expenses and payments weekly in QuickBooks.
Reconcile petty cash accounts regularly.
Request petty cash top-ups based on weekly cash flow projections and usage.
Execute approved petty cash payments.


Contractor Invoice Management


Request and collect contractor invoices in a timely manner.
File all contractor invoices systematically in a central repository.
Liaise with HR to confirm contractor payment details align with the muster roll.


Statutory Compliance (Payables-Related)


File statutory deductions accurately and within deadlines, including PAYE, WHT, and VAT as applicable to payables.
Maintain documentation required for statutory audits related to payables.


Payroll Support


Support payroll production by providing accurate contractor and supplier payment data.
Assist HR/Finance in reconciling muster roll entries with contractor invoices ahead of payroll runs.


Vendor & Stakeholder Management


Maintain positive working relationships with suppliers, vendors, and contractors.
Respond to and resolve supplier queries regarding invoices, payments, and statements.
Perform periodic supplier statement reconciliations.


Reporting


Prepare management reports as required, including AP aging, payment status, and outstanding liabilities summaries.


Other Duties


Perform any other duties as assigned by the Finance Manager or Senior Management.


Requirements

Qualifications and Experience


Bachelors degree in Finance, Accounting, or a related field.
CPA(K) Part II or higher (or equivalent professional qualification); fully qualified CPA/ACCA an added advantage.
2-4 years experience in an Accounts Payable or Finance Officer role, ideally within a multi-site, healthcare, or services organization.
Working knowledge of QuickBooks or similar accounting software.
Solid understanding of Kenyan statutory requirements - PAYE, WHT, VAT, and ETR/eTIMS compliance.
Experience managing high-volume, weekly payment cycles with multiple approval stages.


Skills and Competencies


High attention to detail and accuracy, particularly in reconciliations and aging schedules.
Strong organizational skills with the ability to manage multiple recurring deadlines.
Clear, professional communication for resolving supplier and stakeholder queries.
Discretion and integrity in handling sensitive financial information.
Comfortable working cross-functionally with Procurement, Operations, HR, and Clinic Operations.
Proactive problem-solver who flags issues (overdue items, disputes, discrepancies) before they escalate.


What success looks like


Fully reconciled, up-to-date Accounts Payable ledger with no unexplained variances
Weekly payments processed on time, with complete documentation and approvals
Statutory deductions filed accurately and on time, with zero penalties
Payroll support delivered accurately and within deadlines each cycle
Minimal supplier disputes; queries resolved promptly
Accurate, current aging schedule with no unexpected overdue liabilities
Timely, accurate management reports submitted as required
Strong supplier and internal stakeholder confidence in AP processes and controls