Position Overview
Farsight Africa Group is seeking an Administration and Finance Manager to support the company's day-to-day administrative, finance, and operational functions. The role is intended for a practical, hands-on candidate who can manage basic finance processes, maintain records, coordinate office administration, support payroll documentation, track expenses, and assist with compliance requirements.
The successful candidate will be expected to operate broadly across administration and finance within a lean team structure, ensuring that internal records, payments, documentation, and office support functions are well organised and up to date.
SCOPE OF WORK
Finance Support and Record Keeping
Maintain accurate records of payments, invoices, receipts, petty cash, and expenses.
Support basic bookkeeping, reconciliations, and filing of financial documents.
Assist in preparing monthly finance summaries for management review.
Track project-related expenses and support budget monitoring.
Process payment requests and ensure supporting documentation is complete.
Coordinate with external accountants, auditors, or tax advisors where required.
Support payroll documentation and staff/consultant payment schedules.
Maintain proper filing of contracts, invoices, receipts, and statutory documents.
Administration and Office Support
Coordinate general office administration and day-to-day operational support.
Maintain staff, consultant, supplier, and vendor records.
Support procurement documentation, quotations, LPOs, and payment follow-ups.
Assist in organising meetings, travel logistics, office supplies, and administrative schedules.
Support HR-related administration, including onboarding documents, leave records, and timesheets.
Ensure office records and shared folders are properly organised and updated.
Provide administrative support to management and project teams as required.
Compliance Support
Assist in compiling documents required for statutory, tax, audit, and compliance purposes.
Support filing and tracking of KRA, NHIF/SHIF, NSSF, PAYE, VAT, and other statutory records, where applicable.
Ensure finance and administrative documents are properly archived for audit and management reference.
Flag missing documentation, delayed payments, or compliance issues to management in good time.
Reporting Responsibilities
Prepare simple monthly admin and finance updates.
Maintain trackers for payments, invoices, consultants, office expenses, and statutory obligations.
Provide timely updates on pending payments, outstanding documents, and administrative needs.
Support management with basic financial and administrative information when required.
Qualifications and Skills
Bachelor's degree in Finance, Accounting, Business Administration, Commerce, or a related field.
CPA qualification, Minimum CPA Part 2 ongoing, or relevant accounting training will be an added advantage.
Minimum 3 - 5 years' experience in administration, finance support, bookkeeping, or office management.
Experience in a consulting, NGO, development, or project-based environment will be an added advantage.
Practical knowledge of basic accounting, filing, reconciliations, and statutory documentation.
Strong organisational skills and attention to detail.
Ability to work independently in a lean and fast-paced environment.
Good communication and follow-up skills.
High level of integrity, confidentiality, and professionalism.
Proficiency in Microsoft Excel, Word, Google Drive, and basic accounting or finance tools.