Job Summary:
Under the supervision of the Senior Finance Officer, the Finance Officer will oversee accounting functions within the Bauchi State Office and ensure full compliance with the contractual and financial requirements of all EpiC projects. The role will provide strategic financial management, analysis, reporting, audit support, effective budget monitoring, donor compliance oversight, and technical assistance, including capacity strengthening of partner institutions and health facilities in the state.
Key Responsibilities:
Financial Transactions and Compliance
Lead the collation, review, processing, and upload of financial transactions in compliance with organizational policies, donor requirements, and accounting standards using DPA, GFAS, or Microsoft Navision.
Ensure accuracy, completeness, and adherence to approved payment and documentation procedures.
Assist the Finance Manager in conducting post-reviews of completed financial transactions to ensure compliance and audit readiness.
Support month-end financial procedures, including reconciliations, schedules, and statutory remittances, ensuring timeliness and accuracy.
Budget Monitoring and Financial Reporting
Support monitoring of project budgets in line with approved work plans and donor agreements.
Analyse periodic expenditures and support preparation of regular and ad hoc financial reports.
Assist with project pipeline preparation and ongoing budget monitoring to ensure effective cost control.
Support coordination and tracking of all program finance deliverables for EpiC projects.
Audit and Assurance Support
Support internal and external audits and financial reviews through timely retrieval, review, and submission of required documentation.
Respond to audit queries and assist with preparation of audit schedules.
Support implementation and tracking of audit recommendations across EpiC projects.
Technical and Operational Finance Support
Provide technical finance support to EpiC finance activities, including data collection and entry, compliance tool testing, and documentation management.
Support notetaking, report writing, and follow-up communication related to finance and compliance activities.
Administrative and Logistics Support
Assist with coordination of logistics for workshops, trainings, meetings, and field activities in collaboration with program and operations teams.
Work with the travel unit to coordinate project drivers and ensure proper management of vehicle movements, fuel records, and log sheets.
Support office operations, including office management, asset tracking, and inventory management, in collaboration with the operations team.
Facilitate liaison between program staff and external stakeholders on administrative and financial matters.
Coordination and Other Duties
Provide coverage for staff on leave and perform other related duties as assigned by the Finance Manager.
Support continuous improvement of finance and administrative processes in line with organizational standards.
Perform other duties as may be assigned by Supervisor.
Knowledge, Skills and Attributes:
Sound knowledge of accounting principles and financial management, including budgeting, financial reporting, and analysis.
Strong analytical skills with the ability to interpret financial data and provide informed recommendations.
High attention to detail and ability to manage multiple tasks while meeting deadlines.
Knowledge of donor regulations and compliance requirements, particularly for DOS-funded projects.
Strong written and verbal communication skills, with the ability to explain financial information to non-finance staff.
Proficiency in accounting and financial software, including Microsoft Navision, Excel, and related systems.
Strong organizational and prioritization skills.
Ability to maintain confidentiality and exercise discretion in handling financial information.
Flexibility and adaptability in a dynamic project environment.
Commitment to the mission, values, and principles of international NGOs, including diversity, equity, and inclusion.
Ability to work effectively in a multidisciplinary team and under minimal supervision.
Ability to travel in Bauchi minimum of 30%.
Qualifications and Requirements:
Bachelor's degree in accounting, Finance, Business Administration, or a related field with 3 - 5 years of relevant experience; or
Master's degree in accounting, Finance, Business Administration, or a related field with 3 years of relevant experience.
Minimum of 3 years of accounting experience supporting international development or donor-funded programs.
Familiarity with DOS-funded programs and NGO operations in Nigeria is an advantage.
Professional certification (CPA, ACA, ACCA, or equivalent) is an advantage.
Demonstrated experience working effectively in multicultural environments.
Excellent written and verbal communication skills, with attention to clarity and accuracy.
Strong organizational skills and ability to consolidate information quickly.
Strong interpersonal skills and ability to work independently and collaboratively under short timelines.