Job Description
We are looking for a pleasant and professional front desk officer to execute all receptionist and secretarial duties. As the first point of contact for visitors and clients, you will provide excellent customer service and administrative support.
Job Responsibilities
Maintain a clean and organized reception area equipped with all the necessary supplies such as pens, forms, and paper.
Greet and welcome visitors and clients in a friendly and professional manner.
Answer all incoming calls and take down messages.
Manage inquiries and provide information about the organization's products or services.
Receive letters, packages, etc., and distribute them
Monitor office supplies and place orders when necessary
Oversee the office budget and monitor office expenses and costs.
Schedule appointments and meetings; and maintain calendars for staff.
Assist with administrative tasks, such as filing, photocopying, and data entry.
Keep updated records and files including minutes of meetings.
Assist with other administrative duties as assigned.
Job Requirements & Qualifications
You have at least zero to two years of work experience
Must have a minimum of Diploma
Minimum of Ordinary National Diploma (OND) in office technology management or mass communication diploma or relevant qualification
Proven experience as a front desk officer
Exceptional communication (oral and written) skills
Strong knowledge of MS Office programs (especially Excel and Word).
Outstanding organizational and multi-tasking abilities
Good Knowledge of office management and basic bookkeeping
Excellent customer service and people's skills
High ICT proficiency
Positive attitude and teamwork with a calm and friendly disposition.
Familiarity with office machines (e.g. photocopier, printer, scanner, etc.)