Salary Budget Gross: Ksh 28,541
Job Summary
The General Stores & Inventory Coordinator is custodian of five general stores . Successful candidate will serve as the central receiving point for all incoming supplier deliveries and is responsible for entering all bin card data from all 16 stores across the operation into our Google Sheets inventory system daily. The role ensures efficient storage, proper documentation, and optimal stock levels to support uninterrupted operations.
Key Duties & Responsibilities
Inventory Management
Maintain accurate inventory records using ERP systems or stock registers
Monitor stock levels and ensure timely replenishment
Track stock movement (receipts, issues, transfers, returns)
Implement inventory control methods like FIFO / FEFO
Stores Operations
Supervise receipt, storage, and issuance of goods
Ensure proper arrangement and organization of stock in the store
Maintain clean, safe, and accessible storage areas
Oversee handling of raw materials, consumables, and finished goods
Stock Control & Reconciliation
Conduct regular stock counts (cycle counts and full stock audits)
Reconcile physical stock with system records
Investigate discrepancies and implement corrective actions
Minimize stock losses, damages, and expiries
Coordination & Planning
Coordinate with:
Procurement (for ordering stock)
Production / Operations (for material requirements)
Sales / Dispatch (for order fulfillment)
Ensure timely availability of materials and products
Documentation & Reporting
Maintain and verify:
Goods Receipt Notes (GRN)
Delivery Notes
Issue Vouchers
Prepare daily, weekly, and monthly inventory reports
Analyze stock trends and provide recommendations
Systems & Process Improvement
Use ERP or inventory management systems effectively
Identify gaps in store processes and recommend improvements
Implement best practices in inventory control
Compliance & Safety
Ensure adherence to company policies and procedures
Maintain safety standards in the store (especially for sensitive or hazardous items)
Support audits (internal and external, e.g., ISO compliance)
Qualifications
Diploma or Degree in:
Supply Chain Management
Logistics
Business Administration
2 - 5 years experience in stores, warehouse, or inventory control
Experience with ERP systems (e.g., SAP, Odoo, or similar)