Health & Safety Administrator

Job Description Stefanutti Stocks Inland is seeking a professional, organised and detail-oriented Safety Administrator to join our Health & Safety team on a large-scale Multi-Disciplinary Construction Project. Key Responsibilities Providing daily administrative support to the Health & Safety Manager and project H&S team. Establishing, maintaining and updating project Health & Safety files. Maintaining electronic and hard-copy H&S documentation in accordance with project requirements. Ensuring H&S documents are correctly filed, controlled and readily available for audits and inspections. Maintaining H&S registers, trackers and databases. Monitoring the submission and expiry dates of safety-related documentation and certificates. Assisting with the administration and control of subcontractor H&S documentation. Checking contractor safety files for required documentation and escalating outstanding information to the relevant H&S personnel. Assisting with the administration of site inductions and maintaining accurate induction records. Maintaining training, competency and certification records. Maintaining records of toolbox talks and other H&S communications. Capturing and updating incident, near-miss and safety observation records. Assisting with the preparation of weekly and monthly H&S statistics and reports. Preparing H&S meeting packs, attendance registers and supporting documentation. Taking and distributing minutes of H&S meetings where required. Tracking H&S corrective actions and following up on outstanding items. Assisting with audit preparation and the collation of supporting evidence. Maintaining PPE issue records and other relevant H&S registers. Assisting with the administration of risk assessments, method statements, safe work procedures and permits. Monitoring document revisions and ensuring that current versions are available to the relevant project personnel. Providing general administrative support for H&S campaigns, initiatives, meetings and training interventions. Maintaining a professional and confidential approach when handling project information and documentation. Minimum Requirements: Qualifications Grade 12 / Matric Relevant Health & Safety qualification or certificate will be advantageous. Experience Minimum 3 years' experience in a Safety Administrator, H&S Administrator or similar role, preferably within the construction industry. Previous experience working on a large construction, infrastructure, industrial or similar project will be advantageous. Good understanding of Health & Safety documentation and construction site administration. Experience maintaining Health & Safety files and contractor documentation. Strong computer literacy, particularly Microsoft Excel, Word, Outlook and PowerPoint. Excellent document control and filing skills. Strong written and verbal communication skills. Excellent attention to detail and accuracy. Ability to work under pressure and manage multiple priorities and deadlines. Deadline:28th October,2026