Responsibilities
Employee Records Management: Maintain and update accurate employee records, including personal information, employment contracts, attendance, leave, and performance documentation.
Recruitment and Onboarding Support: Assist with recruitment activities such as job postings, shortlisting candidates, scheduling interviews, and coordinating onboarding and orientation for new employees.
HR Administration: Prepare HR documents including offer letters, appointment letters, confirmations, promotions, transfers, and exit documentation.
Payroll and Benefits Support: Assist in the preparation of payroll data, monitor staff attendance and leave, and support administration of employee benefits and welfare programs.
Compliance and Policy Administration: Ensure HR practices comply with labour laws, LGA regulations, internal policies, and organizational procedures.
Employee Relations Support: Respond to employee inquiries, assist in resolving workplace issues, and support disciplinary and grievance processes professionally and confidentially.
Data Management and Reporting: Maintain HR databases and HRIS systems, generate periodic HR reports, and ensure data accuracy and confidentiality.
Training and Development Support: Assist in coordinating staff training programs, workshops, and performance appraisal processes.
Collaboration: Work closely with management and other departments to support organizational goals and ensure smooth HR operations.
Continuous Learning: Stay updated on labour laws, HR best practices, and LGA regulations and byelaws affecting employment and workplace administration.
Requirements
Candidates should possess relevant qualifications in Human Resource Management, Business Administration, or related fields.
Previous experience in an HR administrative or HR support role is an added advantage.
Experience working in a structured corporate or public-sector environment is a plus.
Skills and Qualifications:
Strong Communication and Interpersonal Skills: Ability to communicate clearly with employees and management while handling sensitive and confidential information.
Organizational and Administrative Skills: Strong ability to manage records, prioritize tasks, and maintain orderly HR systems.
Attention to Detail: Accuracy in documentation, employee records, and HR reporting.
Problem-Solving and Analytical Skills: Ability to identify HR-related issues and support effective solutions.
Knowledge of Labour Laws and HR Policies: Understanding of employment regulations, workplace policies, and compliance requirements.
Proficiency in Relevant Software: Experience with HR management systems, data management tools, and Microsoft Office Suite.
Ability to Work Under Pressure: Capable of handling multiple HR tasks, deadlines, and employee needs efficiently.
Teamwork and Collaboration: Ability to work effectively with HR teams, management, and other departments.