Responsibilities
Administrative & Office Support:
Provide comprehensive secretarial and administrative support to management and departments.
Manage office correspondence including emails, letters, and phone calls.
Draft, format, and prepare reports, memos, presentations, and other documents.
Maintain proper filing systems (electronic and hard copy) for easy retrieval of documents.
Scheduling & Coordination:
Manage calendars, schedule meetings, and coordinate appointments.
Organize meetings, prepare agendas, and take accurate minutes.
Coordinate travel arrangements and logistics where necessary.
Records & Documentation Management:
Maintain accurate records of office documents and correspondence.
Ensure proper documentation and archiving of company files.
Track and monitor important deadlines and follow-ups.
Front Desk & Communication:
Serve as the first point of contact for visitors and external stakeholders.
Handle incoming calls, inquiries, and correspondence professionally.
Direct inquiries to appropriate departments or personnel.
Office Operations Support:
Monitor office supplies and place orders when necessary.
Support internal communication and coordination between departments.
Liaise with external vendors, consultants, and service providers when required.
Compliance & Confidentiality:
Ensure confidentiality of sensitive company information.
Support adherence to company policies and administrative procedures.
Requirements
Bachelor's Degree in Business Administration, Office Management, or a related field.
Previous experience as a Secretary, Administrative Assistant, or similar role is an advantage.
Skills & Qualifications:
Strong organizational and time-management skills
Excellent written and verbal communication skills
High level of professionalism and confidentiality
Strong attention to detail:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to multitask and meet deadlines
Good interpersonal skills and customer service orientation
Ability to work independently and as part of a team.