Key Responsibilities:
Document Verification & Tariff Classification
Scrutinize all shipping and customs documents to ensure accuracy and correct Customs tariff classifications before preparing entries.
Verify product descriptions, quantities, and values to ensure consistency with supporting documentation (invoices, bills of lading, and product release orders).
Prepare and lodge import and export declarations in the ASYCUDA and ICMS systems for all oil consignments.
Compile and verify documentation: commercial invoices, bills of lading, certificates of quality/origin, product transfer documents (PTDs), and pipeline movement tickets.
Declaration of the Tr812s for loaded trucks at kpc Depots, T800S, T830S to enable loading of trucks and ensuring that declaration is done in a timely manner to enable release of trucks.
Accurately classify oil products (AGO, PMS, Jet A-1, LPG,etc.) under the correct Harmonized System (HS) codes to determine proper duty and tax obligations..
Compile and verify documentation: commercial invoices, bills of lading, certificates of quality/origin, product transfer documents (PTDs), and pipeline movement tickets.
Handle declarations at key entry and storage points, including:
KPC Depots: Nairobi, Eldoret, Kisumu, Nakuru
Client & Importer Coordination
Liaise with importers and oil marketers to resolve issues relating to tariff codes, product specifications, or documentation discrepancies.
Ensure all communications, clarifications, and adjustments are formally recorded for accountability and audit purposes.
Customs Declaration Preparation
Prepare and submit accurate import and export declarations in the KRA iCMS system (and other relevant systems) in a timely manner upon receipt of full documentation.
Ensure entries are completed promptly for consignments whose vessels have already arrived or are due for clearance.
Risk Management & Problem Resolution
Identify and mitigate compliance risks such as misdeclarations, quantity variances, or delayed entries.
Tariff Dispute Resolution
Provide professional input and support during tariff classification disputes or customs queries raised in the clearance process.
Coordinate with Customs authorities to facilitate prompt resolution and maintain compliance.
Regulatory Compliance Monitoring
Stay constantly informed of changes in customs laws, tariffs, and import/export procedures, and ensure company processes remain compliant.
Implement updated requirements from KRA, URA, EPRA, KPC, and other regulatory agencies as applicable to petroleum products.
Job Requirements
Qualifications & Competencies:
Diploma or Degree in Clearing & Forwarding, Customs Administration or a related field.
Minimum 6-8 years of experience in customs documentation and clearance, preferably within the oil industry
Advanced knowledge of ICMS,Asycuda, and related customs clearance systems.
Sound knowledge of tariffs, HS codes, trade agreements, and oil and gas import/export compliance requirements.
Strong attention to detail with the ability to handle high-volume documentation accurately and efficiently.
Understanding of declaration processes, with specific knowledge of petroleum product declaration.
Excellent communication skills for effective liaison with customs officials, agents, and internal teams.
Ability to work under pressure and within tight timelines in a dynamic operational environment.