Legal Secretary: Magistrate Court (Pretoria Regional Office) at Road Accident Fund

Key Performance Areas

Legal secretarial administration


Prepare court statements and forms that Attorneys will need in court.
Dictate Attorney's audio files and written notes.
Transcribe and proofread legal documents.
Index and update pleadings and discovery binders.
Collect and deliver documents.
Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.


Standard, process, and procedure maintenance


Ensure a strategy framework is maintained by required standards.
Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
Provide administrative support to the strategy and reporting office by RAF policies and procedures.


Quality assurance activities


Maintain up-to-date written documentation and policies related to the organisation's business activities.


Office Management


Maintain correspondence, filing, telephonic queries and provide general administration support to the office.
Maintain strict confidentiality in all matters relating to the office.
Make follow-ups on outstanding matters on behalf of the Legal Services department in the office.
Ensure all office requests are handled and responded to within set timelines.
Ensure availability of stationery within the department.


Meeting and diary management


Arrange meetings on behalf of the Legal Services Department.
Take minutes and distribute these in accordance to set governance standards.
Maintain follow-up plan on meeting resolutions and matters outstanding.
Ensure confirmation of meetings and management of team diaries.
Schedule appointments with internal and external stakeholders as and when required.


Document Control


Ensure that the filing system is always up-to-date and functional.
Manage the retrieval of information at all times as requested in the office.
Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.


Qualifications & Experience


National Diploma in Business Administration/Law related qualification.
Relevant 2 years' experience in a business/law administration environment.