Office Administrator (Property & Real Estate)

About the Role Our client is seeking a highly organized and proactive Real Estate Office Administrator to support the smooth day-to-day operations.This role combines strong administrative skills with hands-on support in property management, making it ideal for a detail-oriented professional who enjoys client interaction and multitasking in a dynamic real estate environment. Key Responsibilities Greet clients and visitors warmly, answer phone calls, and respond to emails promptly. Manage office calendars, schedule appointments, and coordinate meetings. Follow up with clients for feedback and keep them updated on new property listings. Provide marketing support by preparing property listings, designing flyers, managing social media accounts, and running email campaigns. Manage properties including tenant communication, rent collection, coordinating maintenance and repairs, and handling tenant inquiries and complaints. Maintain accurate filing systems and organize all property-related documents, leases, and agreements. Coordinate property showings, open houses, and other real estate events. Assist with real estate transactions including preparing contracts and ensuring proper documentation. Handle general office support tasks such as ordering supplies, maintaining office cleanliness, and managing mail. Perform basic accounting tasks, maintain a daily activity data sheet, and support property financial records Requirements Required Qualifications & Skills Excellent communication and interpersonal skills Strong attention to detail and exceptional organizational abilities Proficiency in Microsoft Office (Word, Excel, PowerPoint) or Google Suite Basic accounting knowledge. Experience in property management or real estate administration is an added advantage Ability to work independently and as part of a team in a fast-paced environment