Job Summary
We are seeking a reliable, organized, and proactive Office Assistant to support the smooth day-to-day operations of the organization.
The successful candidate will be responsible for maintaining a clean and organized office environment, assisting with administrative tasks, running office errands, supporting staff and management, and ensuring that office facilities and supplies are properly maintained.
The ideal candidate should be hardworking, trustworthy, detail-oriented, and capable of handling multiple responsibilities in a professional manner.
Key Responsibilities
Maintain the cleanliness and tidiness of all office areas, including workstations, meeting rooms, reception areas, restrooms, and common areas.
Ensure the office environment remains clean, safe, and presentable at all times.
Monitor and replenish cleaning materials, office consumables, and kitchen supplies as required.
Assist with office errands, including deliveries, purchases, banking activities, and document collection or submission.
Receive and distribute incoming correspondence, packages, and office supplies.
Support administrative activities such as filing, photocopying, scanning, printing, data entry, and document organization.
Assist in preparing meeting rooms and providing logistical support for meetings, training sessions, and events.
Monitor office supplies and notify management when stock levels are low.
Assist in maintaining office records and ensuring proper document storage.
Support staff and management with day-to-day operational and administrative needs.
Report maintenance issues, equipment faults, and facility-related concerns promptly.
Assist with basic inventory tracking of office supplies and consumables.
Ensure compliance with company policies, procedures, and workplace safety standards.
Carry out any other duties reasonably assigned by management.
Qualifications & Requirements
Minimum of SSCE, OND, or equivalent qualification.
Previous experience as an office assistant, administrative support, cleaning, or related role is an advantage.
Good communication and interpersonal skills.
Basic administrative and organizational skills.
Ability to work independently and manage time effectively.
Trustworthy, dependable, and professional.
Physically fit and capable of carrying out cleaning and office support duties.
Basic knowledge of Microsoft Office applications is an added advantage.
Proximity to the office location is key.
Ability to commute / relocate.