Job Purpose
To provide administrative, secretarial and clerical support to others in the office while maintaining an efficient office environment.
Responsiblities
Responsible for opening and closing of the office every work day and at any time such services are required
Keep the office area clean and tidy at all times
Greet clients or visitors and direct them to the appropriate quarters
Collect and deliver mails, other company correspondences within and outside the organisation
Monitor and ensure adequate distribution of office supplies, toiletries etc.
Take stock of office supplies or office items and make necessary requests for replacements where necessary
Ensure office equipment is properly maintained and serviced
Support in photocopy and spiral binding of documents
Assist to buy meals and other refreshments for directors
Cater for company meetings
Inspect and document mileage of directors' cars and ensure routine servicing is done promptly
Discharge any other responsibility that may be assigned by Supervisor
To ensure that there is general administrative office support to make staffs work effectively and efficiently and also to make clients and visitors comfortable.
Knowledge Requirement
Self-management
Etiquettes
How to make use of company's administrative work tools
Skills Requirement:
Organisation and planning skills
Work management and prioritising skills
Attention to detail.
Flexibility Skills
Reliability skills.
Interpersonal skills.