Purpose
The Office Assistant provides administrative and clerical support to ensure smooth and efficient office operations. This role is essential for maintaining organized workflows, assisting staff, and delivering excellent customer service.
Responsibilities:
Office Responsibilities
Support the team in delivery of letters and run other errands within the office.
In charge of photocopying documents and ensuring that the photocopier is in good condition
To report all damages/repairs within the office building to the Finance/Admin Officer or his designate.
Receive all visitors to the office and direct them on the appropriate staff to meet.
Responsibilities as a Cleaner
To ensure that MSI attains high level of cleanliness of building and surroundings at all times.
To ensure that all keys collected for cleaning purposes are safely kept in the key box.
To return all cleaning items to office immediately after approved use.
To make request of items required for cleaning the office.
Store and IPO activities
Supports the training and other infection prevention activities.
Support the regional staff in charge of MSI store in the management of the regional store through issuance of approved stocks and documentation of same.
Take delivery of stocks, commodities and SBC materials for the team and keep accurate records of distributions/collections from staff.
Documentation and reporting
Maintain visitors note and ensure all sign in before proceeding inside the office
Record and report usage of office stationeries and toiletries
Perform other administrative duties as may be assigned.
Qualifications:
Must have at least GCE O'level /SSCE certificate.
Organisation, initiative, tidiness, courtesy, time management and good communication skills
Capacity to work as a team member
Attention to detail and problem-solving skills.
Strong skills in Administrative Assistance and Clerical tasks
Proficiency in handling Office Equipment and maintaining its functionality
Must be Proficient in the use of Microsoft office tools
Ability to multitask, manage time efficiently, and adapt to fast-paced environments
Previous experience in an administrative or office duties is an added advantage
Note
Choose the location of the job as indicated on the form
There are no relocation allowances available for this position.
This role is open until filled, and we will be conducting Interviews on a rolling basis even while the advertisement is still active.
MSI Nigeria Reproductive Choices provides equal opportunity in employment and prohibits discrimination on the basis of race, sex, colour, religion, age, marital status, or disability.
MSI Nigeria is committed to safeguarding children and vulnerable adults and operates a zero tolerance approach to abuse, exploitation, and harassment on any kind.
Children by Choice, not Chance