Operational And Personal Assistant(AD 68-S) at Werkie

Key Responsibilities:

Operational & Administrative Support


Provide direct administrative and operational support to senior management.
Manage calendars, meetings, and appointments.
Coordinate workflows and track daily progress.
Prepare reports, statistics, and data analysis for decision-making.
Identify and implement process improvements.
Ensure effective internal communication and follow-ups.


Strategic Assistant Role


Participate in strategic discussions and provide input.
Stay aligned with business priorities and objectives.
Proactively identify opportunities for optimization and efficiency.
Support the execution of strategic initiatives.


Executive & Personal Assistant Duties


Manage the Executive's full diary (professional and personal).
Handle emails, communication, and prioritization.
Prepare meetings, take minutes, and track action items to completion.
Manage sensitive documentation and financial matters with discretion.
Arrange travel, accommodation, logistics, and personal requests.
Ensure efficient execution of all requests.


Operational Logistics & Event Coordination


Plan and manage corporate and internal events.
Coordinate team-building, client functions, and key milestones.
Manage vendors, venues, and event logistics.
Drive culture initiatives such as team celebrations and birthdays.


Supplier & Contract Administration


Manage relationships with external service providers.
Administer contracts and service level agreements.
Monitor service delivery and compliance.
Ensure all contractual documentation is accurate and up to date.


Office & Operational Management


Oversee office operations, supplies, and maintenance.
Manage administrative documentation, quotes, and cost tracking.
Ensure smooth day-to-day business operations.


Communication & Relationship Management


Act as a professional liaison between the Executive and stakeholders.
Welcome clients, visitors, and suppliers.
Maintain a high level of professionalism and hospitality.
Ensure clear and effective communication channels.


General Administrative Duties


Monitor deadlines and prioritize tasks effectively.
Support client service, QA, and sales administration when required.
Assist with contracts, audits, and internal projects.
Maintain strict confidentiality at all times.
Handle any additional reasonable requests from management.


Job Requirements:


Matric
Tertiary qualification is advantageous
2 - 5 years' experience in a similar high-pressure support role
Strong MS Office skills (Word, Excel, PowerPoint, Outlook)
Valid driver's license and reliable transport
Excellent verbal and written communication
High level of discretion and professionalism


Key Characteristics:


Strong attention to detail and organizational skills
Solid administrative and financial capability
Ability to multitask and perform under pressure
Self-driven, accountable, and solution-oriented
High integrity and confidentiality