Key Responsibilities
Administrative Support:
Manage the Director's calendar, appointments, and meeting schedules.
Organize travel arrangements, accommodation, and itineraries.
Prepare correspondence, reports, presentations, and meeting agendas.
Maintain confidential files, records, and documents.
Handle incoming calls, emails, and other communications.
Sales Support:
Assist in preparing sales reports, forecasts, and performance summaries.
Maintain customer databases and sales records.
Coordinate sales meetings, presentations, and client visits.
Track sales targets and compile data for management review.
Support the preparation of proposals, quotations, and contracts.
Marketing Support:
Assist with planning and coordinating marketing campaigns and events.
Monitor marketing activities and compile campaign performance reports.
Coordinate with advertising agencies, vendors, and partners.
Help prepare marketing materials, brochures, newsletters, and presentations.
Maintain marketing calendars and project schedules.
Coordination and Communication:
Serve as a liaison between the Director and sales/marketing departments.
Coordinate communication with clients, customers, and business partners.
Follow up on action items arising from meetings.
Ensure timely distribution of information and reports.
Meeting and Event Management:
Schedule and coordinate departmental meetings.
Take minutes and prepare meeting summaries.
Organize conferences, trade shows, exhibitions, and promotional events.
Manage logistics for sales and marketing activities.
Data Management and Reporting:
Collect, analyze, and organize sales and marketing data.
Prepare periodic reports and dashboards.
Monitor budgets and track departmental expenses.
Ensure accurate record-keeping and documentation
Office and Project Administration:
Manage office supplies and administrative resources.
Assist with departmental projects and special assignments.
Monitor deadlines and ensure timely completion of tasks.
Support process improvements and administrative efficiency.
Requirements
Bachelor's Degree (B.Sc.) in any Social Science discipline or a related field.
Minimum of 3 to 5 years of proven experience in an Operations Management, Administrative, or Office Management role.
Possession of an MBA, M.Sc., or relevant professional certification will be an added advantage.
The candidate must be from a non-Igbo-speaking tribe.
Strong knowledge of office administration, operations management, and business support functions.
Proven ability to coordinate daily operations, manage administrative processes, and ensure organizational efficiency.
Excellent leadership, organizational, and problem-solving skills.
Strong communication and interpersonal skills with the ability to interact effectively with clients, management, and staff.
High level of integrity, professionalism, and ability to maintain confidentiality.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other business management tools.
Ability to work under pressure, manage multiple tasks, and meet deadlines with minimal supervision.
Strong analytical and decision-making skills with attention to detail
Key Skills Required:
Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Attention to detail and accuracy.
Ability to handle confidential information.
Multitasking and problem-solving skills.
Basic knowledge of sales and marketing processes.