REF: MSEA/7/03/2026 (MSEA GRADE 4)
Job Specification
Duties and responsibilities entails: -
Providing a high-level administrative and secretarial support to the office of the Chief Executive and other senior staff
Managing calendar of appointments and preparing correspondence mostly confidential in nature; Planning and coordinating the Chief Executive schedule and ensuring it is followed through
Working closely and effectively with the Chief Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
Prioritizing conflicting needs, handling matters expeditiously, proactively, and followthrough on assignments to successful completion, often with deadline pressures
Reviewing communications, reports and strategic papers, presentations for the attention of the Chief Executive
Coordinate the completion of critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Chief Executive capability to effectively lead the Authority
Making arrangements for complex and detailed travel plans, itineraries, and agendas
Provides "gatekeeper" role, creating win-win situations for direct access to the Chief Executive's time
Communicating directly with Board members on matters related to executive programmatic initiatives on behalf of the Chief Executive
Providing a bridge for smooth communication between the executive and external contacts
Assisting in coordinating the agenda of senior management team meetings and off-sites;
Maintaining office protocol and etiquette in the executive office
Serve as the primary point of contact for internal and external constituents on all matters pertaining to the Chief Executive
Manage the security of office records, equipment and documents including classified materials
Coordinate preparation of responses to simple and complex routine correspondences
Establishing and monitoring procedures for record keeping of correspondence and file movements; Ensuring security, integrity and confidentiality of data
Undertake any other Administrative services as may be assigned
Person Specifications
For appointment to this position, a candidate must have:-
At least eight (8) years relevant work experience, three of which should have been in a supervisory role
Master's degree in Business Management, Strategic Management, Human Resource Management, Entrepreneurship Management, Social Sciences or any other equivalent qualifications from a recognized Institution as an added advantage
Bachelor's degree in Business Management, Strategic Management, Human Resource Management, Social Sciences or any other equivalent qualifications
Proficiency in computer applications
Membership with any relevant professional body and in good standing
Must have shown merit and ability as reflected in work performance and results