Job Summary
The Procurement Officer is responsible for sourcing, purchasing, and managing supplies and merchandise required for the smooth operation of the supermarket.
This role ensures the right quality, quantity, and price of goods, while maintaining strong supplier relationships and complying with company procurement policies.
Key Responsibilities
Purchasing & Sourcing:
Source and purchase supermarket goods (groceries, perishables, non-food items, consumables).
Obtain and compare supplier quotations to ensure best value.
Prepare and process purchase orders in line with approved requisitions.
Ensure timely delivery of goods to avoid stock-outs.
Supplier Management
Identify, evaluate, and onboard reliable suppliers.
Negotiate prices, credit terms, and delivery schedules.
Maintain accurate supplier records and contracts.
Resolve supplier-related issues (short deliveries, poor quality, delays).
Inventory & Stock Control:
Work closely with Store/Warehouse staff to monitor stock levels.
Support demand forecasting and re-order planning.
Ensure proper documentation for goods received (GRNs).
Minimize overstocking, wastage, and expired items.
Cost Control & Compliance:
Ensure purchases stay within approved budgets.
Prevent unauthorized purchases and fraud.
Ensure compliance with internal procurement policies.
Support internal and external audits when required.
Documentation & Reporting:
Maintain accurate procurement records (POs, invoices, delivery notes).
Prepare procurement reports (daily, weekly, monthly).
Track price changes and supplier performance.
Reconcile supplier invoices with deliveries.
Coordination & Communication:
Liaise with Accounts for payment processing and reconciliation.
Work with Operations and Sales teams to understand product needs.
Support emergency or urgent purchases when necessary.
Key Performance Indicators (KPIs)
Stock availability rate
Cost savings achieved through negotiation
Supplier delivery performance
Accuracy of procurement documentation
Reduction in expired or wasted items
Qualifications & Experience
OND/HND/BSc in Procurement, Business Administration, Supply Chain, or related field with 2 - 4 years' procurement experience, preferably in retail or supermarket operations.
Knowledge of local suppliers and market pricing is an advantage.
Skills & Competencies:
Strong negotiation and communication skills
Good analytical and cost-control ability
Attention to detail and record-keeping skills
Integrity and ethical judgment
Basic computer skills (Excel, inventory systems)