Job Summary
The Procurement Coordinator is responsible for coordinating purchasing activities to ensure timely, cost-effective, and compliant sourcing of goods and services.
This mid-level role supports procurement planning, supplier management, and internal stakeholder coordination to meet operational and business needs.
Key Responsibilities
Procurement Operations:
Coordinate end-to-end procurement activities in line with approved purchase requests and budgets.
Source suppliers, request and evaluate quotations, and support supplier selection processes.
Raise purchase orders and track order status to ensure timely delivery.
Supplier & Stakeholder Coordination:
Liaise with suppliers to confirm pricing, lead times, delivery schedules, and service levels.
Work closely with internal teams to understand procurement requirements and priorities.
Maintain strong working relationships with approved vendors.
Cost Control & Compliance:
Support cost optimization through price comparisons and supplier negotiations within approval limits.
Ensure procurement activities comply with company policies, procedures, and ethical standards.
Maintain accurate procurement records, contracts, and documentation.
Reporting & Process Support:
Track procurement KPIs such as turnaround time, supplier performance, and cost savings.
Prepare procurement reports and spend summaries for management review.
Support continuous improvement initiatives within the procurement function.
Qualifications
Bachelor's Degree in supply chain, Procurement, Business Administration, or a related field with 3-7 years of relevant procurement or supply chain experience.
Working knowledge of procurement processes, vendor management, and cost control.
Proficiency in MS Excel and procurement systems; ERP experience is an advantage.
Strong communication, negotiation, and organizational skills.
Key Competencies:
Procurement coordination and vendor management
Cost awareness and analytical thinking
Strong stakeholder communication
Attention to detail and documentation accuracy
Ability to manage multiple priorities independently
Strong negotiation skills
Excellent resource planning and management skills