Job Summary
The Procurement Officer is responsible for planning, coordinating, and executing all procurement activities to ensure the timely and cost-effective acquisition of goods, works, and services across Mshel Homes Limited's real estate operations and project sites. The role encompasses end-to-end procurement cycle management — from requisition and vendor sourcing through to purchase order issuance, delivery confirmation, and invoice processing. The ideal candidate is highly analytical, detail-oriented, and experienced in strategic sourcing, vendor management, and compliance with procurement best practices within a fast-paced real estate or construction environment.
Key Responsibilities
Procurement Planning & Sourcing
Procurement Planning: Develop and implement procurement plans aligned with project timelines, operational budgets, and business requirements.
Strategic Sourcing: Identify, evaluate, and onboard qualified vendors, suppliers, and service providers capable of meeting the company's quality, cost, and delivery standards.
Market Research: Conduct regular market surveys and benchmarking exercises to ensure competitive pricing and awareness of supply market trends.
Demand Forecasting: Collaborate with project managers and department heads to anticipate procurement needs and avoid supply disruptions.
Purchase Order & Contract Management
Purchase Order Processing: Prepare, issue, and track purchase orders (POs) in accordance with approved requisitions and procurement policies.
Contract Preparation: Draft, review, and manage procurement contracts, ensuring terms and conditions protect the company's interests and comply with applicable regulations.
Contract Compliance: Monitor vendor adherence to contract terms, delivery schedules, quality standards, and pricing agreements.
Change Management: Manage purchase order amendments and contract variations, obtaining necessary approvals and updating records accordingly.
Vendor & Supplier Management
Vendor Database: Maintain and regularly update a comprehensive database of pre-qualified and approved vendors and service providers.
Vendor Evaluation: Conduct periodic vendor performance reviews based on quality, delivery timeliness, pricing, and responsiveness.
Relationship Management: Foster strong, ethical, and mutually beneficial relationships with key suppliers to ensure reliable supply and favourable terms.
Supplier Development: Identify and develop alternative sources of supply to mitigate single-source risks and build supply chain resilience.
Budget Management & Cost Control
Budget Adherence: Process all procurement activities within approved budgets and flag any variances or overruns to management in a timely manner.
Cost Savings: Negotiate favourable pricing, payment terms, and bulk purchase agreements to achieve measurable cost savings without compromising quality.
Value for Money: Evaluate bids and quotations on the basis of total cost of ownership, quality, and service levels — not price alone.
Expenditure Tracking: Maintain up-to-date records of all procurement expenditures for budget reporting and audit purposes.
Documentation, Compliance & Record-Keeping
Procurement Documentation: Prepare and maintain all procurement-related documentation including RFQs, bid evaluations, LPOs, GRNs, delivery notes, and payment requests.
Policy Compliance: Ensure all procurement activities comply with the company's procurement policy, internal controls, and applicable regulatory requirements.
Audit Readiness: Maintain organised and retrievable procurement records to support internal and external audits at all times.
Ethical Standards: Uphold the highest standards of transparency, fairness, and integrity throughout all procurement processes.
Stakeholder Coordination & Reporting
Cross-Functional Collaboration: Work closely with the finance, logistics, operations, and project management teams to align procurement activities with business objectives.
Procurement Reporting: Prepare and submit weekly and monthly procurement status reports, including open orders, pending deliveries, cost savings achieved, and vendor performance summaries.
Issue Escalation: Proactively identify and escalate supply chain risks, vendor disputes, and procurement bottlenecks to management with proposed resolutions.
Process Improvement: Continuously review and recommend improvements to procurement workflows, tools, and systems to enhance efficiency and reduce cycle times.
Qualifications and Experience
Bachelor's degree or HND in Procurement, Supply Chain Management, Business Administration, Economics, or a related field.
Minimum of 3 years of hands-on experience in procurement, purchasing, or supply chain management.
Prior experience in the real estate, construction, or property development sector is a significant advantage.
Professional certification in procurement (e.g., CIPS, CPSM, CIPSMN) is an added advantage.
Demonstrable experience managing vendor relationships and negotiating contracts.
Skills and Competencies
Negotiation: Strong commercial negotiation skills with the ability to secure competitive terms and drive cost efficiencies.
Analytical Ability: Proficiency in analysing quotations, bids, and market data to make sound procurement decisions.
Attention to Detail: Meticulous approach to documentation, contract review, and purchase order management.
Communication: Excellent verbal and written communication skills for effective engagement with internal stakeholders and external vendors.
IT Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and working knowledge of ERP or procurement management systems.
Time Management: Ability to prioritise competing procurement demands and manage multiple requisitions and purchase cycles simultaneously.
Knowledge: Sound understanding of procurement regulations, contract law principles, and supply chain best practices in the Nigerian context.
Personal Attributes
High level of integrity, transparency, and ethical conduct in all dealings.
Proactive, self-driven, and results-oriented with a strong sense of accountability.
Collaborative team player who can build strong working relationships across all levels of the organisation.
Adaptable and resilient in a dynamic, fast-paced project environment.
Commercially savvy with a keen eye for value optimisation.
Key Performance Indicators (KPIs)
Procurement cycle time — from requisition to purchase order issuance.
Cost savings achieved versus budget and market benchmarks.
Vendor on-time delivery rate and order fulfilment accuracy.
Percentage of procurement spend covered by signed contracts.
Accuracy, completeness, and audit-readiness of procurement records.
Vendor performance scores from periodic evaluations.
Budget variance — procurement expenditure against approved budgets.
What We Offer
Competitive salary and performance-based incentives.
Opportunities for professional growth, training, and certification support.
A collaborative and innovative work environment within a growing real estate company.
The opportunity to shape and professionalise the procurement function and make a meaningful business impact.