Job Summary
As the Procurement Officer, you will manage our company's supply of products and services from start to finish.
Your primary responsibility will be to source high-quality goods, negotiate favorable terms with vendors, track inventory needs across departments, and ensure that all purchases align with our budget and compliance policies.
Key Responsibilities
Sourcing & Vendor Management: Research, identify, and evaluate potential vendors and suppliers. Build and maintain strong, long-term relationships with reliable partners.
Negotiation & Contract Management: Negotiate prices, payment terms, delivery schedules, and contract details with suppliers to secure the most cost-effective deals without compromising quality.
Purchase Order Processing: Review purchase requests from various departments, verify approvals, prepare detailed Purchase Orders (POs), and monitor their fulfillment.
Market Research & Cost Analysis: Conduct regular market research to track price trends, analyze past purchasing data, and identify areas where the company can save costs.
Quality Control & Delivery Tracking: Coordinate with logistics and warehouse/store teams to ensure goods arrive on time, in the correct quantities, and meet our quality specifications. Handle returns or discrepancies directly with vendors.
Documentation & Reporting: Maintain accurate records of all purchases, invoices, vendor contracts, and price listings. Prepare monthly procurement and inventory expense reports for management review.
Compliance: Ensure all procurement activities comply with internal company policies, financial guidelines, and relevant statutory regulations.
Requirements & Qualifications
Education: Bachelor's degree or HND in Supply Chain Management, Logistics, Business Administration, Accounting, or a related field. Relevant professional certifications are an added advantage.
Experience: 2 - 4 years of proven hands-on experience working as a Procurement Officer, Purchasing Agent, or Supply Chain Officer.
Negotiation Skills: Outstanding negotiation and commercial networking skills with a track record of cutting costs and securing favorable payment terms (e.g., credit facilities).
Analytical Skills: Strong numerical and analytical skills with the ability to interpret data, read financial quotes, and manage budgets.
Technical Skills: Proficiency in Microsoft Excel (for cost comparisons) and familiarity with procurement or inventory management software/ERP systems.
Integrity & Professionalism: High level of transparency, accountability, and ethical conduct when dealing with corporate funds and external vendors.