We are seeking a highly organised and detail-oriented Project Coordinator III to support geophysical vendor field operations and ensure the successful coordination of project activities. The ideal candidate will have strong project coordination experience, excellent communication skills, and the ability to work effectively with internal and external stakeholders in a fast-paced environment.
Key Responsibilities
Coordinate office activities in support of geophysical vendor field operations.
Support the planning and coordination of internal and external project/proposal meetings.
Prepare and distribute meeting minutes, maintain action logs, and follow up on action items to ensure timely closure.
Produce weekly and monthly project reports, including Key Performance Indicators (KPIs), project status reports, and project close-out reports.
Assist the Project Manager with project cost and schedule control in collaboration with the Project Controls Lead.
Coordinate the submission of invoices and timesheets to clients.
Review invoices from subcontractors and suppliers and coordinate payments with the Finance & Accounts team.
Coordinate project document management, including document submissions, transmittals, and record retention with the Document Control Lead.
Coordinate the issuance of subcontracts and purchase orders as required.
Requirements
Bachelor's and/or Master's degree in Engineering, Construction Management, Project Management, or a related discipline.
Proven experience in project coordination or technical roles on large Design & Build projects.
Strong understanding of project management processes; PMP certification is an added advantage.
Experience working with general contractors and design subcontractors.
Excellent written and verbal communication skills.
High level of integrity with the ability to build trust and accountability within cross-functional teams.
Proficiency in Microsoft Office Suite and modern communication tools.
Physically fit and able to comply with all project health, safety, offshore, vendor, and country-specific requirements where applicable.
All required certifications must remain valid for the anticipated project duration.