Real Estate Specialist at Pavago

About the Role


We're hiring a Real Estate Transaction Coordinator / Real Estate Specialist to manage listings, transactions, and compliance from contract to closing.
You'll support agents, brokers, and clients by keeping deals organized, compliant, and on track. This is a high-volume role where attention to detail and strong communication are critical.
If you have experience with MLS, transaction coordination, and real estate documentation, this role is for you.


Responsibilities

Transaction Coordination


Manage 5 - 15 active real estate transactions from accepted offer through closing
Maintain transaction checklists, timelines, and compliance files
Coordinate with escrow, title, lenders, inspectors, and appraisers
Track deadlines and ensure all contingencies and milestones are met


Listing & Marketing Support


Input and manage listings on MLS platforms
Syndicate listings across Zillow, Realtor.com, Apartments.com, and other platforms
Create marketing materials (flyers, brochures, social media posts, open house assets)
Track and report listing performance to agents


Compliance & Documentation


Ensure all contracts, disclosures, addenda, and amendments are complete and signed
Maintain compliance with state regulations, brokerage policies, and MLS requirements
Keep files organized, accurate, and audit-ready


Client Communication


Provide regular updates to buyers, sellers, and agents
Schedule showings, inspections, and appraisals
Respond to inquiries promptly and professionally


Reporting & Administration


Prepare pipeline and transaction reports
Track contingency deadlines, closing timelines, and commissions
Support brokers with compliance audits and back-office operations


Requirements


2+ years of experience in real estate transaction coordination, brokerage operations, or real estate support
Proficiency with:
MLS platforms
DocuSign
Transaction systems (Dotloop, Skyslope, Brokermint, or similar)
Strong skills in Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word)
Familiarity with real estate compliance and documentation requirements
Ability to manage multiple transactions in a deadline-driven environment
Strong communication and organizational skills
Comfortable working remote during U.S. business hours


Nice to Have


Licensed real estate agent or certified transaction coordinator
Experience managing 10+ concurrent transactions
Experience supporting residential and commercial real estate deals
Basic design or marketing skills (Canva, InDesign)


Tools & Tech


MLS platforms
DocuSign
Dotloop / Skyslope / Brokermint
Google Workspace / Microsoft Office
Canva / design tools