Tsebo Facilities Solutions is looking for a Receptionist that will serve as the first point of contact for visitors, employees, and external stakeholders, delivering a professional and welcoming experience that reflects the organisation's brand and values.The role ensures the efficient daily operation of front-of-house services while providing administrative and coordination support across the business to maintain smooth office operations.
Duties & Responsibilities
Reception & Front-of-House
Welcome visitors, guests, and contractors professionally and courteously
Manage the reception area to ensure cleanliness, organisation, and professionalism
Answer and direct incoming calls promptly and accurately
Manage visitor access control in line with security protocols
Coordinate meeting room bookings and setup
Receive, sort, and distribute mail and deliveries
Arrange and track outgoing courier services
Administrative Support
Provide day-to-day administrative support across departments
Raise and track Purchase Orders (POs) in line with procurement processes
Liaise with suppliers and internal stakeholders on PO status
Assist with invoice reconciliation and payment support documentation
Maintain accurate electronic and physical filing systems
Prepare documents, reports, and presentations as required
Order and manage office supplies and refreshments
Coordinate travel bookings, accommodation, and meeting logistics
Support onboarding administration for new employees and visitors
Maintain records and administrative databases
Assist with coordination of events and employee engagement initiatives
Office Coordination
Monitor shared office spaces to ensure functionality and professionalism
Liaise with vendors, facilities, security, and maintenance providers
Log and follow up on maintenance and facilities issues
Support compliance with health, safety, and security requirements
Customer Service
Deliver high-quality service to internal and external stakeholders
Build and maintain positive working relationships across teams
Respond to enquiries efficiently and escalate where necessary
Handle sensitive information with confidentiality and professionalism
General Responsibilities
Adhere to company policies, procedures, and workplace standards
Demonstrate professionalism, integrity, and discretion at all times
Manage workload effectively in a fast-paced environment
Perform additional duties as reasonably required
Skills and Competencies
Technical Skills
Microsoft Office (Word, Excel, Outlook, PowerPoint)
Experience with ERP/procurement systems (e.g., SAP) (advantageous)
Strong telephone etiquette
Good written and verbal communication
Office administration and coordination skills
Behavioural Competencies
Works well with others and builds positive relationships
Follows policies, procedures, and safety requirements
Communicates clearly and professionally
Adapts to changing priorities and environments
Remains productive under pressure
Takes accountability for delivering consistent results
Qualifications
Education
Grade 12 (Matric) or equivalent
Qualification in Office or Business Administration (advantageous)
Experience
2 - 3 years in receptionist or administrative roles
Experience in a corporate office environment
Experience with purchase orders or procurement processes (advantageous)
Deadline:22nd July,2026