Job Description
A leading South African Healthcare Company has a vacant position for a Receptionist / Office Administrator based in Gauteng (Kempton Park).
The role supports the business by ensuring the efficient management of front-office operations and administrative functions while maintaining a professional and welcoming environment for clients, suppliers, and staff.
Overview of the role:
The Receptionist / Office Administrator is responsible for managing the reception area, handling incoming communications, coordinating administrative duties, and providing support to various departments to ensure smooth day-to-day operations.
Key Responsibilities: (Including, but not limited to:)
Professionally receive and welcome visitors, clients, and suppliers
Manage the company switchboard and direct calls appropriately
Handle incoming and outgoing correspondence, courier services, and deliveries
Maintain an organized and professional reception area at all times
Schedule meetings and assist with meeting room bookings and preparations
Perform general administrative duties including filing, scanning, photocopying, and document management
Assist with ordering and maintaining office supplies and stationery
Support various departments with administrative and coordination tasks
Capture and maintain accurate records and databases
Ensure all company documentation is handled confidentially and securely
Coordinate and support office-related events and activities when required
Ensure compliance with company policies and procedures
Maintain effective communication with internal and external stakeholders
Provide general office support to management and staff
Required Skills and Competencies:
Effective verbal, written, and interpersonal communication skills
Professional telephone etiquette and customer service orientation
Strong organizational and multitasking abilities
Ability to work independently and under pressure
High level of professionalism and attention to detail
Time management and problem-solving skills
Ability to maintain confidentiality and professionalism at all times
Willingness to adapt to changing priorities and business requirements
Core Competencies:
Customer Service Excellence
Administrative Coordination
Communication Skills
Time Management
Attention to Detail
Professionalism and Reliability
Team Collaboration
Personal and Educational Specifications:
Matric / Grade 12 is mandatory
A minimum of 3-5 years' experience in a receptionist or administrative role
Computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Excellent verbal and written communication skills
Ability to manage multiple tasks and meet deadlines effectively
Strong administrative and record-keeping capabilities
Professional appearance and conduct
Team player willing to provide support across departments when required
Remuneration:
Market-related remuneration package