Tsebo Facilities is looking for a Scanning Clerk to accurately scan, organise, maintain, and manage physical and electronic records, ensuring that company documents are securely stored, easily retrievable, and handled in line with organisational policies and regulatory requirements. The role supports operational efficiency by maintaining high standards of accuracy, confidentiality, and customer service.
Duties & Responsibilities
Scan, index, and upload physical documents into approved electronic document management systems
Catalogue, file, and store hard-copy and digital records in an orderly and traceable manner
Maintain accurate and up-to-date document registers and databases
Retrieve documents and records promptly upon request by authorised staff
Identify records due for archiving or disposal in line with retention schedules and company policy
Ensure confidential and sensitive information is protected at all times
Maintain cleanliness, order, and compliance within the onsite archive room
Adhere strictly to internal procedures, quality standards, and health and safety requirements
Provide professional and courteous service to internal and external stakeholders
Skills and Competencies
Technical and Functional Skills
Competence in using scanners, computers, and electronic file management systems
Accurate data capturing and document indexing skills
Strong organisational skills with high attention to detail
Time management and ability to meet deadlines
Ability to lift and move archive boxes and files safely
Clear verbal and written communication skills
Customer-focused approach to service delivery
Behavioural Competencies
Follows instructions, procedures, and policies consistently
Demonstrates integrity and maintains confidentiality at all times
Works effectively both independently and as part of a team
Manages pressure and meets work demands calmly and professionally
Shows resilience and adapts positively to change
Maintains a professional image and strong work ethic
Pays close attention to detail with a methodical approach
Demonstrates customer centricity and respect when engaging with others
Qualifications
Matric / Grade 12 (essential)
Administration or Records Management certificate (advantageous)
3 - 5 years' experience in an administrative, records, or document management environment
Deadline:16th April,2026