Job Summary
The Secretary to the Director of Education provides high-level administrative and confidential support to the Director, ensuring the smooth coordination of academic, operational, and strategic activities within the Education Directorate.
Key Responsibilities
Administrative Support:
Manage the Director's calendar, appointments, and meeting schedules.
Organise meetings, prepare agendas, and take accurate minutes.
Handle correspondence (emails, letters, memos) on behalf of the Director.
Maintain proper filing systems (electronic and hard copy).
Communication & Coordination:
Serve as liaison between the Director and school heads, staff, parents, and external stakeholders.
Coordinate internal communications and follow-up on action points.
Track and monitor reports from schools and departments.
Documentation & Reporting:
Prepare reports, presentations, and briefing documents.
Collate academic and operational data as required.
Ensure confidentiality of sensitive documents and information.
Office Management:
Supervise the Director's office operations.
Manage incoming visitors and official engagements.
Support planning and logistics for education-related events and meetings.
Qualifications & Experience
Bachelor's Degree in Administration, Education, or related field.
Minimum of 3 - 5 years experience in an executive administrative role (preferably in an educational institution).
Strong proficiency in Microsoft Office Suite.
Excellent written and verbal communication skills.