Job Purpose
To formulate the Contract Management tactical plan related to Supplier Relationship Management, Contract Risk Management and the general principles of contract articulation, promotion and execution by facilitating negotiations & dispute resolutions of procurement agreements and provide support in the procurement of goods & services.
Education and Experience
Minimum Qualification & Experience Required
LLB, Supply Chain Management, BCom or other relevant Honours / Postgraduate Diploma (NQF 8) AND 10-12 years' experience in a Procurement environment, of which 3 - 4 years at middle management level.
ALTERNATIVE #
LLB, Supply Chain Management, BCom or relevant Bachelor's Degree / Advanced Diploma (NQF 7) AND 12 - 15 years related experience in a Procurement environment, of which 3 - 4 years at middle management level.
Minimum Functional Requirements
Preferred areas of specialisation are Accounting, Finance, Economics, Supply Chain Management, Logistics, Industrial Engineering, Statistics.
Preferred Field of Study (Procurement) *
Job Outputs:
Process
Causing for an efficient Drafting and Vetting of Contracts entered in by SARS Procurement pertaining to all procurement and matters incidental thereto.
Causing for Drafting amendments to contracts where necessary and reviewing Contract and Corporate Governance Requirements in conjunction with Corporate Legal.
Design and executive contracts execution engagement sessions with all key parties during the implementation of the contracts and implement the contractor performance visibility and reporting mechanism.
Develop tactical strategy and delivery plans in support of functional objectives in partnership with leadership.
Develop the Contract Management Framework with SARS as well as the alignment of the Contract
Management practices to the National Treasury Contracts Management Framework.
Direct, control, coordinate and optimise budgeted resources to meet specific objectives and deliver agreed results and productivity requirements.
Ensure alignment to local and international best practices and regulatory developments which may affect the manner in which SARS procurement approaches its Procurement practices and making appropriate recommendations.
Ensure the development and implementation of multiple practices in alignment with operational policy and procedural frameworks.
Identify and recommend opportunities to continuously improve all functions and systems in line with national, regional, and organisational changes.
Influence negotiations pursued by SARS Procurement by providing contracts inputs.
Leading periodic contract reviews with the objective of ensuring that a consistent practice is being followed in respect of the management of such contracts as well as the execution thereof.
Liaising with Corporate Legal on the appointment of External Service Providers (legal) where necessary and applicable and provide support during litigation matters to Attorneys/Advocates in conjunction with Corporate Legal.
Obtaining memberships of relevant national and international bodies, publications and attending seminars as required to ensure that procurement is kept abreast of development in the Contract Advisory and Contract Management field.
Operationalising the Contracts Advisory and Management Unit to be in alignment with the prevailing regulatory and legislative framework together with the changes in the application of the law.
Optimise the management of contracts across SARS by creating an electronic document management system backed up by a physical document management system that meets SARS wide records management policies and procedures.
Plan for handling work outputs, pull together interdependent activities and specify priorities, standards and procedures to ensure tactical excellence.
Proactively identify interconnected problems, determine its impact and use to develop best fit alternatives, driving best practice solutions.
Provide Contract Management Service by ensuring that appropriate advise and opinions are provided on all contractual, regulatory and legislative matters affecting SARS Procurement.
Provide periodic reports on performance against plan and progress on medium-term initiatives and use to realign operating plan and objectives appropriately.
Recommend changes to optimise processes, systems, policies and procedures, and direct the implementation of change and innovation initiated by the organisation.
Representing procurement at various interfaces between the various government departments and SARS on contract related matters including but not limited to National Treasury, Construction Industry Development Board, etc.
Timeously communicate top-down policy modification, objective achievement progress and critical success factors to impacted stakeholders.
Use the insights gained through integrated business reports to measure success and realign tactical strategy development objectives appropriately.
Governance
Embed and promote strategic direction for Contract Management Unit by developing, implementing, managing and maintaining of Contract Advisory and Management Strategies, Policies, Procedures and Controls.
Implement governance, risk and compliance policy in own practice areas to identify and manage governance and risk exposure liability.
Manage and or advise on the translation and application of policy in a specific functional area.
People
Create a positive work climate & culture to energise employees & give meaning to work, minimise work disruption and maximise employee productivity.
Develop & implement appropriate people capacity plans in line with delivery & efficiency targets, on budget & in partnership with specialised areas.
Plan & develop enhanced organisational efficiency by identifying and addressing development requirements & providing tools for people resources.
Translate performance expectations into specific metrics and goals to identify and provide effective services, solve problems and achieve objectives.
Obtain and integrate new knowledge through formal and informal learning opportunities in the execution of your job.
Finance
Draw up a budget aligned to business unit delivery plans, monitor planned vs. actual, minimise expenditure and report on cost efficiency.
Implement and monitor financial control, management of costs and corporate governance in area of accountability.
Implement an effective financial control, management of operational and rental costs and effective corporate governance for the procurement of all lease transactions.
Client
Build strong relationships and develop service level agreements that promote SARS with internal and external stakeholders.
Manage an integrated service excellence culture, which builds rewarding relationships and provides opportunity for feedback and exceptional service.
Develop and ensure implementation of practices which builds service delivery excellence and encourages others to provide exceptional client service.
Behavioural competencies
Accountability
Accurate Understanding
Building Sustainability
Championing the Mandate
Conceptual Thinking
Developing Others
Driving for Excellence
Fairness and Transparency
Honesty and Integrity
Influencing Others
Leveraging Diversity
Macro environmental influence
Mobilising Teams
Problem Solving and Analysis
Respect
Trust
Technical competencies
Business Acumen
Business Writing Skills
Contract Management
Decisiveness
Effective Business Communication
Functional Policies and Procedures
Managerial Budgeting
Negotiation Skills
Planning, Management and Measurement
Problem Analysis and Judgement
Procurement Knowledge
Project Management
Strategic Planning
Supply Chain Management
Tax Knowledge
Compliance Competency
Supply Chain Analysis (SCA) ADVANCE
Compliance to Procurement Principles and Legislation.
Contract Management (CM) ADVANCE
Customer/Client Management ADVANCE
Procurement Contract Selection and Legal ADVANCE
GOC Secret
Procurement Process Management (PPM) ADVANCE
Supply Base Analysis (SBA) ADVANCE
Deadline:21st April,2026