Senior Administration Officer – Occupational Programmes Ref No: SAO/OP/HO/2026 at South West Gauteng College

Job Requirements


Matric/Grade 12 Certificate.
Recognised National Diploma in Public Administration / Business Management / Management Assistant / Office Management (NQF Level 6) or equivalent qualification with a minimum of two to three (2-3) years' appropriate experience in a PSET
Administration environment.
Computer Literacy certificate.
Valid driver's license.


Job Purpose


To provide the administration support that will give scare skills to the youth of the area that will result in employment and address socio economic issues and effective implementation of College's Occupational Programmes.


Key Responsibilities Areas


Providing the administration support in relation to Planning, Managing and Monitoring of the Occupational Programmes.
Develop, review and monitor the implementation of policies and procedure in relation to QCTO student registration, admission, scheduling and records.
Developing and implementing plans for occupational student enrolment and registration.
Administration of the college occupational programmes, partnerships and linkages
Recruitment of occupational programmes students and placements.
Uploading learners on College MIS and SETA indicium.
Assist with the Accreditation document compilation for QCTO and SETA's.
Administration of the learners timesheets and stipend payments.
Administration of service providers claims as per set tranche deliverables.
Monitoring of learners progress in the workplace and receiving of the workplace report.
Host employer negotiation for WBE/WIL Placement coordination.
Attend SETA Meetings and report to the relevant Manager.
Administration and Coordination occupational programmes inductions/orientations
Capturing and updating learner data on Performance Report Workbook
Serving as a point of contact for program participants, staff, and external stakeholders, and facilitating communication between them.
The role involves managing budgets, coordinating training, and providing support to staff and participants.
Maintain and update database of students enrolled within programmes.
Managing program documentation, handling logistics for events, and reporting on program performance.
Providing support to campuses during registration.
Monitoring and verifying enrolments.
Provide the logistical support to the Occupational Programmes Manager
Manage the occupational, entrepreneurship and strategic projects staff
Any other duties as delegated by the Managers


Job Qualities


Able to meet the deadlines and work overtime including the weekend
Accuracy, attention to detail and Work under pressure
Honest, reliable and have good communication skills
Keep project record up to date
Extensive travelling
Keep and take the minutes of the meeting
Help set up the project meeting
Reporting and ensuring that Managers are Informed