Senior Administration Officer – Workplace Based Learning Coordinator at South West Gauteng College

Ref No: SAO/OP/HO/2026

Job Requirements


Matric/Grade 12 Certificate.
Recognised National Diploma in Public Administration / Business Management / Management Assistant / Office Management (NQF Level 6) or equivalent qualification with a minimum of two to three (2-3) years' appropriate experience in a PSET
Administration environment.
Computer Literacy certificate.
Valid driver's license.


Job Purpose


To provide the administration support that will give scare skills to the youth of the area that will result in employment and address socio economic issues and effective implementation of College's Occupational Programmes.


Key Responsibilities Areas


Develop and implement workplace-based exposure strategies and annual operational plans.
Coordinate student placements for internships, apprenticeships, learnerships, workintegrated learning (WIL), and workplace-based exposure programmes.
Manage and respond the diary of the executive manager
Facilitate student preparation, placement, monitoring, and exit processes.
Render the administrative or secretariat duties for the executive manager
Support and Maintain an effective placement database and tracking system
Host employer negotiation for WBE/WIL Placement coordination.
Attend SETA Meetings and report to the relevant Manager.
The role involves managing budgets, coordinating training, and providing support to staff and participants.
Maintain and update database of students enrolled within programmes.
Managing program documentation, handling logistics for events, and reporting on program performance.
Facilitate workplace readiness programmes and employability skills workshops.
Support academic departments in integrating workplace-based learning into curricula.
Ensure quality assurance of workplace-based learning processes.
Providing support to campuses during registration.
Provide guidance and support to students before, during, and after workplace placement.
Conduct workplace visits and monitor learner progress.
Address workplace-related challenges and resolve placement issues.
Ensure completion of logbooks, workplace assessments, and employer evaluation
Establish and maintain partnerships with employers, industry associations, municipalities, government departments, and private sector organizations.
Negotiate Memoranda of Understanding (MOUs), Service Level Agreements (SLAs), and placement agreements.
Organize employer engagement sessions, industry forums, and stakeholder meetings.
Promote college programmes and workplace-based learning opportunities.
Provide the logistical support to the Occupational Programmes Manager
Any other duties as delegated by the Managers


Job Qualities


Able to meet the deadlines and work overtime including the weekend
Accuracy, attention to detail and Work under pressure
Honest, reliable and have good communication skills
Keep project record up to date
Extensive travelling
Keep and take the minutes of the meeting
Help set up the project meeting
Reporting and ensuring that Managers are Informed