Job Specifications
Duties and responsibilities
Ensuring security of office equipment, documents and records;
Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;
Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;
Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;
Handling protocols and confirming travel itineraries; and managing office petty cash.
Guiding and supervising lower secretarial personnel.
Person Specifications
For appointment to this grade a candidate must have at least: -
Diploma in Secretarial Studies, Office Management, Business Administration or any other relevant field from a recognized institution;
Cumulative service period of six (6) years relevant work experience, three (3) years of which should have been at the grade of Assistant Office Administrator or in a comparable and relevant position;
Been registered to a relevant professional body and in good standing;
Proficiency in computer applications; and
Shown merit and ability as reflected in work performance and results.