DUTIES & RESPONSIBILITIES:
Receiving Materials
Receive all incoming materials, tools, equipment, and consumables.
Verify quantities, specifications, and quality against Purchase Orders (POs), delivery notes, and invoices.
Inspect for damage or defects and report discrepancies to Procurement/Management.
Prepare and document Goods Received Notes (GRN).
Storage & Material Handling
Arrange and store materials properly to prevent damage, corrosion, contamination, or deterioration.
Ensure all items are tagged, labelled, and classified correctly.
Maintain a clean, organized, and safe store environment.
Apply inventory storage principles such as FIFO (First In, First Out) where required.
Inventory Management
Maintain accurate and up-to-date stock records (stock cards, logbooks, or ERP system).
Monitor stock levels to avoid stock-out or overstock situations.
Conduct daily/weekly/monthly physical stock counts and reconcile with records.
Report variances and investigate discrepancies promptly.
Issuing Materials
Issue materials to technicians, engineers, and production teams based on approved requisitions.
Record all issued materials accurately with dates, quantities, and usage purpose.
Ensure items issued match project/job specifications.
Documentation & Reporting
Maintain proper documentation: GRN, MRN (Material Requisition Note), stock cards, bin cards, and dispatch notes.
Prepare periodic inventory reports for management.
Keep proper filing and documentation for audit and compliance purposes.
Tool & Equipment Control
Maintain inventory of tools and ensure accountability for issued items.
Track tool issuance and ensure timely return by personnel.
Arrange for calibration, servicing, or replacement of defective tools.
Material Preservation & Safety
Implement appropriate storage methods for hazardous or sensitive materials (chemicals, lubricants, electrical parts, etc.).
Ensure compliance with HSE (Health, Safety & Environment) policies.
Keep storage areas secured against theft, fire, and unauthorized access.
Dispatch & Logistics Support
Prepare materials for dispatch to field locations or project sites.
Arrange loading/offloading with safety precautions.
Prepare waybills, packing lists, and delivery documentation.
Coordinate with drivers, logistics, and project teams.
Coordination & Communication
Liaise with Procurement, Finance, Projects, and Operations teams.
Notify management about low stock levels, slow-moving items, and urgent restocking needs.
Support planning and budgeting by providing accurate material consumption data.
Compliance & Store Security
Enforce store policies, procedures, and material handling guidelines.
Ensure restricted access to the store to authorized personnel only.
Monitor material shelf life and expiry dates