1. Stores Operations & Inventory Management
Receive, inspect, and record incoming materials, raw materials, packaging, and
finished goods against delivery notes and purchase orders.
Ensure proper storage, labeling, and organization of items in the stores in accordance
with FIFO/FEFO principles.
Issue materials to production and other departments based on approved requisitions.
Maintain accurate stock levels and conduct regular stock counts and reconciliations.
Monitor stock movement to prevent shortages, overstocking, losses, or expiries.
2. Supply Chain and documentation
Update stock records, bin cards, and inventory management systems accurately and
on time.
Prepare and submit regular inventory reports including stock balances, consumption,
and variances.
Support procurement and supply chain teams with stock status updates for planning
and replenishment.
File and maintain all store-related documentation for audit and reference purposes.
3. Quality, Safety & Compliance
Ensure materials received meet quality specifications and report any non-conformities.
Adhere to quality, food safety (where applicable), and regulatory requirements during
storage and handling.
Maintain a clean, safe, and organized store environment in line with safety and
hygiene standards.
Participate in internal and external audits by providing required stores records.
4. Coordination and Communication
Liaise with production, procurement, QA, and logistics teams to ensure smooth
material flow.
Communicate stock discrepancies, damages, or shortages promptly to the supervisor.
Support continuous improvement initiatives within the stores and supply chain function.
5. Workplace Health, Safety, and Security
Observe workplace health and safety rules at all times.
Ensure proper handling and storage of materials to prevent damage, contamination, or accidents.
Safeguard company property and ensure controlled access to the stores
6. Compliance & Safety
Compliance level with safety, safety and hygiene requirements.
Audit findings related to store operations
Key Performance Indicators (KPIs)
1. Inventory Accuracy
Stock record accuracy (% variance between physical and system stock).
Frequency of stock discrepancies.
2. Stores Efficiency
Timely issuance of materials to production.
Reduction in stock-outs and emergency purchases.
3. Loss Prevention & Control
Number of damaged, expired, or lost items.
Compliance with FIFO/FEFO principles.
4. Documentation & Reporting
Timeliness and accuracy of inventory reports.
Completeness of stores documentation for audits.
5. Compliance & Safety
Compliance level with safety, quality, and hygiene requirements.
Audit findings related to stores operations.