Technical Procurement Specialist at FlySafair

Description


Assist with effective sourcing strategies to optimise procurement processes and improve efficiency;
Ensure compliance with company policies and procedures by procuring only from QA-approved vendors, safeguarding organisational interests;
Assist the Manager with identifying and evaluating potential new suppliers in collaboration with the procurement team, facilitating audits and credit applications through the Finance Department;
Enhance procurement agility by streamlining processes and improving response times;
Maintain accurate procurement documentation, ensuring all relevant records are uploaded to the designated Procurement Drive/s for audit purposes;
Monitor procurement spending to identify cost savings and support data-driven decision-making;
Conduct financial assessments of supplier expenditures for reporting purposes to the line Manager;
Sourcing and procurement of technical aviation components, ensuring compliance with specifications, airworthiness standards, and operational requirements;
Review technical specifications, engineering drawings, and OEM documentation to ensure procurement aligns with operational and maintenance requirements;
Monitor supplier performance, addressing issues such as non-conformance, delayed deliveries, or non-compliance with technical specifications;
Provide procurement support for maintenance, engineering, and operational teams, including AOG (Aircraft on Ground) situations;
Collaborate with technical teams to resolve issues related to parts, components, and equipment specifications;
Support budgeting, forecasting, and cost control initiatives within the procurement function;
Drive continuous improvement in procurement processes, particularly for technical sourcing, specification compliance, and risk management;
Ensure all procurement activities comply with South African aviation regulations (SACAA), company policies, and industry best practices;
Implement controls to mitigate procurement risks, including counterfeit parts, supplier failures, and contract disputes;
Participate in internal audits and support external audits with a focus on technical compliance;
Keep abreast of industry developments and market trends relevant to procurement activities;
Support supplier assessment, risk mitigation, development, and relationship management with both internal and external stakeholders;
Monitor backorders in ERP systems to ensure on-time and in-full deliveries;
Manage open requisitions and open orders on the ERP system, ensuring timely closure to reduce financial impact;
Minimise GRV suspense by ensuring timely and accurate processing of supplier invoices, including reviewing and approving them in coordination with Procurement, Warehousing, and Finance teams;
Verify employees' clocking times, overtime requests, and completion of overtime forms, and ensure leave submissions are accurate for management approval;
Ensure compliance with all relevant legal, safety, and procedural obligations;
Assist with the procurement and replacement of stock items as well as ad-hoc commodities and services;
Maintain positive working relationships with internal and external stakeholders;
Ensure procurement activities align with company specifications and operational requirements.


Requirements


Grade 12 or Equivalent (Essential);
Bachelor's degree in Engineering, Aviation Maintenance, Supply Chain Management, or a related technical field; alternatively, a relevant - Maintenance Trade qualification (Essential);
Minimum of 5 years' experience in aviation procurement, with a Technical focus (Essential);
Experience with technical specifications, OEM documentation, and aviation component sourcing (Essential);
Willing to work overtime and standby;
Knowledge of Procurement best practices and sourcing strategies;
Understanding of commercial shipping, INCO terms, and regulatory compliance;
Strong understanding of aviation regulations, airworthiness requirements, and SACAA compliance;
ERP procurement systems (e.g., TRAX, Qiikview);
Technical knowledge of aircraft systems, components, and maintenance requirements;
Proficient in the use of Microsoft Office (Word, Excel, Powerpoint and Outlook).