KEY DELIVERABLES
The role of the Legal Administrator is responsible for coordinating general secretarial and administrative duties for the Corporate Law sections.
The Individual will primarily be responsible for, but not limited to the following:
Provide general secretarial functions to the Manager.
Facilitate the purchasing of inventory and oversee the receiving of stock.
Receive, sign off and distribute mail on behalf of the Managers and the Legal Team.
Assist with the arrangement of office equipment i.e., office furniture, laptops.
Arrange and schedule meetings, conferences, workshops for and on behalf of the Managers and various stakeholders as required, including online meetings.
Attend and minute the proceedings of meetings.
Prepare meeting documents and relevant information for the Managers prior to each meeting.
Arrange and coordinate itinerary for travel, accommodation and transportation for Managers and Sectional staff.
Coordinate submission of documents to various signatories on behalf of the provincial and head office team.
Ensure safe keeping of office documents
Format all legal documents, including letters, reports and submissions to Committees, as well as proofreading and correcting the documents as prepared for grammar and spelling.
Type letters, memos and reports to a professional standard.
Process all documentation according to company policies and procedures as well as document control principles.
Respond to Audit findings.
Collate monthly and quarterly reports for the Corporate Law section and other functions as and when required.
Compile monthly report for the Managers on activities undertaken.
Facilitate the payment of invoices for the Legal section by receiving invoices, acknowledging receipt and directing to relevant official for sign off.
Create Purchase Requisitions for the Corporate Law section.
Submit signed invoices to Manager for approval.
Capture invoices for processing to ensure payment thereof.
Verify shortfall amounts before capturing to avoid duplication of payments.
Follow up with Service Providers and supply chain officials for payments to ensure compliance with PFMA.
Facilitate all the other necessary processes with Finance and Supply Chain sections to ensure payment after Manager's approval, including receipting.
Assist the Section Managers to monitor administration budget to ensure that the sections are within budget.
Establish and maintain relations with key internal and external stakeholders to ensure support and cooperation.
Attend to any queries within area of responsibility.
MINIMUM REQUIREMENTS:
Minimum Diploma (NQF 6) in Law/Paralegal
Minimum of three (3) years' as legal administrator or secretary