The main responsibilities of the incumbent will, inter alia, include:
Coordinate and process travel requests for Commission staff through the appointed Travel Management Company (TMC), ensuring accurate and timely bookings for flights, accommodation, conferencing and ground transport.
Manage domestic travel and conferencing arrangements and assist with urgent or emergency travel requests where required.
Receive and capture invoices from the TMC into the ERP system, verify accuracy and compliance with PFMA and PPPFA requirements, and maintain supporting documentation for audit purposes.
Ensure that travel authorisations, itineraries and supporting documentation are complete and aligned with the Commission's travel policies and regulatory requirements.
Maintain travel records, files and databases and provide administrative support in responding to staff queries relating to travel procedures and policies.
Extract travel data from the ERP system and assist the Travel Coordinator with the preparation of monthly and quarterly travel expenditure reports.
Support the monitoring of supplier performance and Service Level Agreements (SLA) with the Travel Management Company by tracking performance data and escalating discrepancies where necessary.
Promote cost efficiency by selecting economical travel options, applying negotiated corporate rates and monitoring travel expenditure to identify cost-saving opportunities.
Review and process per diem claims to ensure compliance with the Commission's Travel Policy, PFMA and Treasury Regulations and resolve queries relating to supporting documentation.
Requirements
We are looking for a dynamic, hardworking and committed individual who meets the following requirements:
Completed National Diploma (NQF Level 6) in Travel, Tourism, Business Management or a related field.
A Degree in Tourism or a related discipline will be an added advantage.
Minimum of 2 - 3 years' experience in travel administration or travel bookings within a corporate environment. 4 - 5 years' experience in corporate travel support is advantageous.
Experience working with a Travel Management Company (TMC) and corporate travel systems will be advantageous.
Working knowledge of PFMA, PPPFA and National Treasury Regulations.
Strong organisational, communication and administrative skills with high attention to detail.
Ability to work under pressure in a deadline-driven environment and manage multiple travel requests simultaneously.