Key Responsibilities
Operations
Allocate equipment, warehouse space, and personnel in accordance with the Operations planning schedule.
Conduct daily operations/toolbox meetings with the Warehouse team.
Conduct daily spot checks to ensure warehouse staff adhere to rules and procedures as published in the relevant operations SOP.
Co-ordinate Storage, Inbound and outbound activities of shipments both physically and System in a timely, safe and efficient manner.
Ensure correct stacking and storage procedures are adhered to as per SOP, Warehouse manager instruction, and QHSE rules.
Perform monthly stock takes with gap analyses and action plan follow-up in accordance with SOP.
System
Verify data captured to ensure accuracy.
Generate goods receipts/dispatch notes on WMS.
Ensure system is always aligned with physical stocks.
Ensure every physical movement is recorded in the WMS on time and accurately.
Cross check all transactions to what is in physical stock movement ledger at end of shift.
Safety
Ensure that all QHSE regulations are complied with to ensure safe working conditions and practices within the warehouse.
Ensure security procedures are always adhered to as per SOP in warehouse and perform daily checks for compliancy.
Documentation and Reporting
Ensure that warehouse clerks hand all warehouse documentation to the administration manager in a timely manner.
Counter sign all Dispatch docs, tally sheets and stock take sheets to ensure stock accuracy.
Maintain catalogue of all items in warehouse.
Generate stock reports that are required by clients and management.
Provide reports as per Warehouse manager /clients requirements.
Process discrepancy and damage reports as needed.
Ageing Reports on all stocks shared on a Weekly basis.
Personnel
Supervise permanent and casual staff in the warehouse to ensure their job activities are performed correctly.
Others
Ensure warehouse cleanliness and that warehouse-cleaning roster is up to date all times.
Inform IT manager of any issues or shortcomings faced on WMS
Carry out all delegated tasks from Warehouse manager.
Evaluate complaints received on shipments of equipment and stock and take appropriate action
Minimum Qualifications
Education in either logistics or supply chain management will be an advantage.
WMS experience
Training in MS Office suite and other industry-related courses will be an advantage.
Key Skills
Organisation
Analytical
Leadership
Warehouse management
Inventory management
Personal Attributes
Strong analytical skills
Proactive
Integrity
Interpersonal relations
Team leader
Confidentiality
Flexible
Attention to detail
Team driven
Results-driven
Sense of urgency
Good communicator
Initiative
Experience
3 years' experience in supply chain with specific focus on warehousing