Accounts Assistant at Helderberg Personnel

KEY RESPONSIBILITIES
Debtors / Customers


Reviewing orders received and processing customer invoices
Reconciling customer accounts where required
Reviewing credit applications and submitting these to the Accountant for further processing


Creditors / Suppliers


Reviewing supplier invoices for completeness and accuracy
Obtaining the necessary approval from relevant Heads of Department
Processing approved supplier invoices accurately and timeously
Ensuring all invoices have the required authorisation before processing
Reconciling supplier accounts
Conducting bi-weekly reviews of supplier ageing


Budgets & Cost Control


Tracking departmental expenditure
Ensuring invoices are accurately allocated to the relevant budget trackers
Monitoring relevant inventory input costs
Updating costing sheets as invoices and supporting information are received


Banking & Cash-Ups


Preparing weekly payment files
Distributing proof of payments to relevant Heads of Department
Preparing monthly payment files for review by the Accountant
Reconciling weekly cash-ups
Investigating and following up on cash-up variances


Financial Controls & Reporting


Assisting with maintaining effective financial controls and procedures
Ensuring all financial information is captured accurately and timeously
Ensuring assets are correctly allocated and asset records are kept up to date


Audit & Stock Control


Assisting with financial year-end audit preparation and supporting documentation
Assisting with monthly stock verification as required


General Administration


Maintaining accurate and organised financial filing
Providing support and guidance to junior staff members where required
Assisting with general finance and administrative tasks as required


Criteria


Relevant experience in an accounts, bookkeeping or finance support role
A relevant accounting/bookkeeping qualification will be advantageous.
A sound understanding of creditors, debtors and account reconciliations
Good working knowledge of spreadsheets and financial information
Strong attention to detail with a methodical and accurate approach
Good organisational and communication skills
The ability to work independently as well as part of a team
The ability to work under pressure and meet deadlines
A professional and respectful manner when dealing with colleagues, suppliers and guests
A proactive approach with the ability to take ownership of responsibilities
An energetic, positive and service-oriented approach