Job Purpose
To provide administrative and financial support to the finance department by ensuring accurate processing of financial transactions, maintaining stock and system integrity, and supporting overall operational efficiency.
Minimum Requirements
Qualifications & Experience
Degree or Diploma in Accounting, Finance, or related field
2 - 3 years' experience in a similar role
Experience in a manufacturing or stock-driven environment advantageous
Syspro experience advantageous
Skills & Competencies
Strong numerical and analytical skills
High attention to detail and accuracy
Strong administrative and organisational ability
Ability to multitask and work under pressure
Good communication and interpersonal skills
Proactive and solution-driven
Ability to work independently and within a team
Inherent Requirements
Willingness to work extended hours when required
Physically able to operate within a production environment
Good eyesight and attention to detail
Comfortable working in varying conditions
Key Responsibilities (Not Limited to)
Financial Administration
Process supplier invoices, payments, and expense claims accurately
Maintain financial records and assist with reporting
Support budgeting and forecasting activities
Ensure compliance with financial policies and procedures
Assist with month-end and year-end processes
Stock & Inventory Control
Assist with stock takes and coordinate physical counts
Reconcile stock discrepancies and update records
Maintain GRN module and monitor open Purchase Orders
BOM & WIP Management
Review and update Bill of Materials (BOM)
Monitor Work-in-Progress (WIP) and report variances
Syspro & Controls
Ensure accurate job closures on Syspro
Verify job costing and data accuracy
Close off open Purchase Orders
Maintain accurate and reliable system data
Stakeholder Engagement
Liaise with internal departments (Production, Procurement, Finance)
Communicate with suppliers and external service providers
Resolve queries and ensure smooth operational flow
Key Challenges
Ensuring timely supplier feedback and resolution of queries
Maintaining accurate and consistent data across systems
Managing internal communication gaps between departments
Health & Safety
Responsible for ensuring all health, safety, and food safety procedures are consistently followed in line with regulatory and company standards.