Job Description
The Finance & Admin Officer will support the financial management, administrative procedures, and compliance functions in the Yankari/ Bauchi field office.
The incumbent will ensure that all financial transactions are accurately processed, WCS policies are always complied with, records are properly maintained, and efficient administrative processes.
Responsibilities
Financial Management:
Prepare payment vouchers and ensure completeness of all supporting documents.
Manage staff advances, retirements and vendor milestone payments, ensuring prompt reconciliation.
Maintain monthly accurate filing and scanning of all financial documents on SharePoint.
Ensure that all documents are properly filed, labelled, and audit-ready
Ensure that all statutory dues are deducted and remitted to the relevant authorities in Bauchi State.
Prepare and record all financial transactions in the bank book and petty cash book.
Accurately prepare JVs of all monthly transactions for posting into SAP.
Support the Finance Manager in preparing month-end reports.
Ensure full compliance with WCS financial policies and donor regulations.
Administrative Management:
Coordinate day-to-day administrative functions.
Assist with travel and logistics planning.
Work closely with the logistician to ensure timely replenishment of office supplies.
Support with the management of vehicles and the general management of the Yankari/ Bauchi office.
Support the Operations Manager in maintaining asset and inventory registers.
Coordinate meetings, workshops, and training payments.
Support the logistician in ensuring proper filing and documentation of all administrative records.
Other Responsibilities:
Assist program and operations staff in using correct activity codes and budget lines for transactions.
Support the finance team during budget proposals and annual budgeting.
Assist during the auditing process and audit preparation.
Perform other financial responsibilities as may be assigned by the Finance Manager / Director.
Required Skills and Experience
Bachelor's Degree in Accounting, Finance, Business Admin, or related field
Professional qualification (ICAN, ACCA, or equivalent) is an added advantage.
Minimum of 3-5 years of working experience in finance and admin.
Experience working with NGO or donor-funded projects is highly preferred.
Good knowledge of Microsoft Office Suites, especially Excel, and any accounting software.
Excellent communication and interpersonal skills and willingness to learn.
Ability to work independently and under pressure.
High level of integrity, attention to detail, and organisational skills.
Good proficiency in English & Hausa.
Functional Skills Set and Competencies:
Experience in multiple donor budgets and multiple grants
Organisation skills and detail-oriented
Functional risk and compliance management
Functional skills of the Finance SAP software
Budget management ability
Working Relationships: Ability to establish and maintain effective collaborations with various partners.
IT Skills: Advanced skills in using IT tools for data analysis.
Why Join Us?
Leverage WCS's global expertise to strategically guide the Nigeria program.
Exceptional opportunity to make significant contributions to the protection of biodiversity conservation.
Dynamic Team: Join a dynamic team and work in a collaborative and conducive environment where your ideas and everyone's input are valued.
Growth Opportunities: We believe in providing an enabling environment to develop your career. We are committed to developing your skills and competencies and offer opportunities for career advancement.
Supportive Environment: Work with a team that values respect, teamwork, and excellence.