High-Performing Personal / Executive Assistant at KindHeart Agency

Role Overview


We're hiring a high-performing Personal & Executive Assistant to support a talent across daily operations, communication, and brand engagements.
This is a hybrid role combining personal assistance, executive-level support, and operational coordination.
You'll manage schedules, emails, travel, and external relationships, while conducting research and preparing insights or briefs that allow the talent to focus on creative and business priorities.
You'll also liaise with brands, agencies, and partners—both locally and internationally—representing the talent professionally.
This is not a passive assistant role: you'll anticipate needs, problem-solve, and execute with minimal supervision.


Key Responsibilities


Manage and prioritise the talent's inbox and communication
Liaise professionally with local and international brands, agencies, and partners
Schedule and coordinate meetings, shoots, and travel plans
Conduct research on brands, events, and opportunities, presenting findings in clear summaries
Maintain trackers, internal systems, and operational documents
Support social media, campaigns, and content coordination when needed
Provide in-person support during meetings, shoots, or events
Anticipate needs and proactively solve problems before they arise


Required Skills & Qualifications


Proven experience as a Personal Assistant, Executive Assistant, or high-performing operations support
Exceptional organisation, attention to detail, and reliability
Excellent written and verbal communication skills
Professionalism in representing talent with external partners
Ability to work independently in a hybrid environment
Proficient in Google Workspace, project management, and admin tools
Discretion handling sensitive information.


Nice to Have:


Experience in talent management, entertainment, or creative industries
Experience coordinating social media, campaigns, or content schedules
Experience liaising with high-profile clients or brands
Familiarity with project management and workflow tools (Asana, Notion, Airtable)
Work Structure:
Full-Time: Monday - Friday, 10:00am - 6:00pm
Hybrid: Remote work with required in-person availability in Lagos
Occasional weekends when talent has events or campaigns


Who This Role Is For


A highly organised, proactive, and polished professional who can manage communication, operations, and external relationships with excellence.
If you thrive on keeping someone's life and work running seamlessly, this role is for you.