Role Objective
The Office Administrator will be responsible for providing efficient administrative and executive support to ensure the smooth running of daily operations. The role requires a highly organized, individual who can manage multiple priorities while maintaining a professional and welcoming office environment.
Core Duties and Responsibilities
Oversee the day-to-day administrative operations of the office to ensure efficiency.
Answer, screen, and route incoming telephone calls and respond to general email enquiries professionally and promptly.
Coordinate appointments, meetings, calendars, and meeting room schedules for management.
Provide executive support through diary management, travel arrangements, reservations, and other personal assistant duties as required.
Maintain organized filing systems and ensure proper handling of confidential records and documentation.
Monitor office supplies, stationery, and equipment inventory, and coordinate timely procurement and maintenance.
Process incoming and outgoing mail, deliveries, and courier services.
Ensure the reception and office areas remain clean, organized, and presentable at all times.
Support management with general administrative tasks and perform any other duties assigned from time to time.
Job Specifications and Qualifications
Diploma in Business Administration, Communication or related area.
Proficiency in MS Office Suite
At least 1 year relevant work experience.
Key Competencies
Excellent verbal and written communication skills.
Excellent organizational and time management skills.
Ability to multitask and prioritize work in a fast-paced environment.
High level of professionalism and confidentiality.
Strong attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Positive attitude with a proactive approach to work.