Office Manager / Personal Assistant (Medical Practice) at JenRecruitment

Job Description


A well-established physiotherapy and Pilates practice in Vredehoek is seeking a reliable and experienced Office Manager/PA to take full responsibility for the day-to-day administration of the practice.
This is a standalone role suited to a highly organized, mature administrator who can manage multiple functions independently while supporting the practice owner.


Key Responsibilities:

Daily Duties:


General office administration
Managing appointment bookings for physiotherapy sessions and Pilates classes
Handling incoming calls, emails, and client queries
Processing payments and maintaining accurate records
Liaising with clients and suppliers
Invoicing and issuing client statements


Monthly Duties:


Managing supplier payments
Calculating staff salaries
Preparing financial information for the bookkeeper
Compiling and distributing a quarterly newsletter via Mailchimp


Requirements:

Essential:


Previous experience in an administrative / office management role
Strong computer literacy (email, invoicing, basic financial admin)
Ability to work independently and manage a full admin function
Strong organizational and communication skills
Professional, client-facing manner


Advantageous:


Experience in a medical, wellness, or small practice environment
Experience with Mailchimp or similar platforms


Ideal Candidate Profile:


Mature, dependable, and detail-oriented
Comfortable working in a small, client-focused environment
Able to take ownership and manage responsibilities without supervision
Lives in or near the City Bowl (Vredehoek, Gardens, Oranjezicht, etc.)