Key Responsibilities
Procurement & Vendor Sourcing
Source quotations from vendors and suppliers for required materials, equipment, and services.
Compare vendor quotations to ensure competitive pricing and value for money.
Support the selection of reliable suppliers based on price, quality, and delivery timelines.
Purchase Order & Documentation
Prepare and process purchase orders in line with company procurement procedures.
Maintain accurate procurement records including quotations, purchase orders, invoices, and supplier details.
Ensure proper documentation and filing of procurement transactions.
Vendor Coordination
Communicate with vendors to confirm order details, pricing, and delivery schedules.
Follow up with suppliers to ensure timely delivery of goods and services.
Address issues related to order delays, incorrect deliveries, or damaged materials.
Delivery & Inventory Coordination
Coordinate with store and project teams to verify materials received from suppliers.
Ensure delivery notes and invoices are properly documented and verified.
Support tracking of inventory levels and notify management of items that need replenishment.
Cost Control & Compliance
Ensure procurement activities comply with company procurement policies and procedures.
Assist in monitoring purchasing costs to ensure adherence to approved budgets.
Support internal audits by providing procurement documentation when required.
Key Requirements
Education
Bachelor's Degree or HND in Procurement, Supply Chain Management, Business Administration, or related field.
Professional certification in Procurement or Supply Chain (CIPS, CPSM, etc.) is an added advantage.
Experience
2 - 4 years experience in procurement or purchasing.
Experience working in construction, engineering, logistics, or real estate sector will be an added advantage.
Skills & Competencies
Good negotiation and vendor coordination skills
Strong attention to detail and documentation skills
Good communication and interpersonal skills
Ability to compare quotations and analyze pricing
Strong organizational and follow-up skills
Proficiency in Microsoft Excel and Microsoft Office tools
Key Performance Indicators (KPIs)
Timeliness of procurement and order processing
Accuracy of procurement documentation
Vendor delivery timelines and reliability
Cost savings from vendor quotation comparisons
Proper record keeping and compliance with procurement procedures
Preferred Qualities
Ability to work under pressure and meet deadlines
High level of integrity and accountability
Ability to work collaboratively with internal teams and suppliers