Procurement Officer

JOB SUMMARY

We are seeking a proactive & detail-oriented Procurement Officer to lead & optimize all purchasing activities at Nairobi Central Hardware Ltd. This role involves sourcing quality materials at competitive prices, managing supplier relationships, monitoring stock levels, & ensuring compliance with procurement policies. The ideal candidate will be commercially savvy, organized, & capable of supporting business operations through efficient & cost-effective procurement practices.

KEY RESPONSIBILITIES

Procurement Management

• Develop & implement procurement strategies & policies.
• Manage the entire procurement process from requisition to delivery
• Evaluate & select suppliers based on price, quality, & reliability

Supplier Relationship Management

• Establish & maintain relationships with key suppliers
• Negotiate contracts, terms, & conditions with suppliers
• Monitor supplier performance & resolve any issues or disputes

Inventory Management

• Monitor inventory levels & manage stock replenishment
• Coordinate with warehouse & logistics teams to ensure timely delivery of materials

Cost Management

• Analyze market trends to identify cost-saving opportunities
• Implement cost control measures without compromising quality

Compliance & Documentation

• Maintain accurate & up-to-date procurement records & documentation
• Prepare reports on procurement activities & performance metrics
• Tabulate price changes

Risk Management

• Monitor market price changes & follow suppliers for shortages to stock outs
• Monitor seasonal items & sources with potential suppliers
• Identify & mitigate procurement-related risks
• Develop contingency plans for supply chain disruptions

Stakeholder Coordination

• Collaborate with internal departments to understand & their procurement needs
• Provide guidance & support on procurement best practices

QUALIFICATIONS & SKILLS

• Bachelor's degree in supply chain management, Business Administration, or related field.
• Professional certification in procurement (e.g., CIPS) is an added advantage.
• Minimum of 3 years of experience in procurement, preferably in the hardware industry.
• Strong negotiation & communication skills.
• Proficiency in procurement software & Microsoft Office Suite. Experience in using Tally. ERP Experience will be an added advantage.
• Excellent analytical & problem-solving abilities.
• Knowledge of local procurement regulations.

KEY REQUIREMENTS

• Excellent attention to detail & analytical skills
• Good communicator and good work ethics
• Demonstrate leadership skills

LANGUAGE REQUIREMENTS

• English
• Kiswahili
• Gujarati
• Hindi

REPORTING

• You will report to the Chief Executive Officer