Job Summary
The Procurement Officer is responsible for sourcing, negotiating, purchasing, and managing goods and services required by the organization in a cost-effective, timely, and compliant manner.
The role ensures value for money, vendor reliability, and adherence to internal policies and regulatory standards.
Key Responsibilities
Procurement & Sourcing:
Identify, evaluate, and select reliable suppliers and vendors in line with organizational needs.
Obtain and analyze quotations, bids, and proposals to ensure competitive pricing and quality.
Prepare purchase requisitions, purchase orders, and contract documentation.
Ensure timely procurement of goods and services to avoid operational delays.
Vendor & Contract Management:
Negotiate pricing, payment terms, delivery timelines, and service levels with suppliers.
Build and maintain strong relationships with vendors and service providers.
Monitor supplier performance and address issues relating to quality, cost, or delivery.
Ensure contracts are executed and managed in line with agreed terms
Compliance & Policy Adherence:
Ensure all procurement activities comply with organizational policies, ethical standards, and applicable regulations.
Maintain accurate procurement records, documentation, and audit trails.
Support internal and external audits by providing required procurement documentation.
Cost Control & Reporting:
Track procurement spend and support cost-saving initiatives.
Prepare procurement reports, supplier evaluations, and spend analyses.
Assist in budgeting and forecasting related to procurement activities.
Inventory & Coordination:
Work closely with finance, operations, and stores/warehouse teams to align procurement with demand.
Monitor stock levels and support inventory replenishment planning.
Follow up on deliveries to ensure accuracy, completeness, and timeliness.
Qualifications & Experience
Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field.
Minimum of 2 - 4 years relevant procurement or supply chain experience.
Professional certifications (e.g., CIPS, CPSM) are an added advantage.
Key Skills & Competencies:
Strong negotiation and vendor management skills.
Excellent analytical and cost-evaluation abilities.
Good knowledge of procurement processes and contract management.
High level of integrity and attention to detail.
Proficiency in Microsoft Excel and procurement/ERP systems.
Strong communication and interpersonal skills.